Job Posting Title:

Manager of Inventory and Event Operations

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Hiring Department:

University Development Office

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Feb 09, 2026

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Position Duration:

Expected to Continue Until Aug 31, 2027

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

About The University of Texas at Austin

What starts here changes the world.

The University of Texas at Austin, founded in 1883, ranks among the best universities in the world. With 76 programs ranked in the top 10, UT Austin is the #1 public university in Texas and the #7 public university in the nation.

Like the state it calls home, The University of Texas at Austin is a bold, ambitious leader supporting more than 55,000 students, 4,750 faculty, 15,000 staff and top national programs across 18 colleges and schools. Amid the backdrop of Austin, Texas, a city recognized for its creative and entrepreneurial spirit, the University provides a place to explore countless opportunities for tomorrow’s artists, scientists, athletes, doctors, entrepreneurs and engineers.

Learn more about UT’s mission and values and leadership.

Why Join Texas Development?

The University of Texas at Austin is a thriving hub of learning and discovery that anchors our city and enables excellence and innovation on the highest level. And it’s only possible because generous supporters believe in the power and promise of our state’s flagship university to change the world. With more than $6 billion raised in the What Starts Here campaign, Texas Development is quickly becoming one of the best fundraising programs in public higher education.

Texas Development is a dynamic community of 500+ fundraising professionals across the Forty Acres. We strive to reach the highest levels of achievement and success in all that we do by creating meaningful and powerful experiences for our donors.

Follow your passion, grow your career and help us change the world.

Benefits

The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.

Texas Development supports growth by offering professional development opportunities that help every team member accomplish their goals, enrich their skillset and deepen their engagement with UT.

Purpose

The Manager of Inventory and Event Operations is a key contributor to the University Events & Experience team, responsible for ensuring the seamless execution of events through comprehensive oversight of inventory, setup, strike, and logistics operations. This position manages the tracking documentation of all event assets, coordinates the preparation, staging, and installation of required items, and maintains precise records to support accountability and effective financial stewardship. By supervising both the movement and condition of inventory, the Manager ensures event setups are completed efficiently, assets remain available and in optimal condition, and all logistical requirements are met to deliver exceptional event experiences for the university community.

The role is hands-on and physically demanding, involving coordination of multiple simultaneous setups and teardowns. Duties include managing event operations within the University Events department, maintaining systems, processes, and resources with accuracy and accountability. The Manager oversees comprehensive asset management and departmental inventory, utilizing current technology and departmental procedures. Additional responsibilities include hiring, scheduling, and supervising third-party labor teams to ensure service quality and cost-effectiveness, coordinating all aspects of event setup and teardown to ensure flawless execution’ and thoroughly tracking all tasks and expenditures within departmental systems to uphold operational excellence and accountability.

This position has an end date of 8/31/2027, but may be renewable based upon availability of funding, work performance, and progress toward goals. Funding is expected to continue.

Responsibilities

Asset Documentation and Tracking

Maintain detailed documentation and tracking of all assets used for inventory events.

Monitor the movement, condition, location, and duration of each asset to ensure accurate accountability and availability.

Keep precise records that promote operational efficiency and support financial stewardship.

Document production notes, standard operating procedures, processes, and checklists to ensure consistency and accountability throughout event management.

Inventory Management and Logistics

Oversee the preparation, staging, restocking, and retrieval of inventory to maximize efficiency in event setup and return processes.

Inspect all returned assets for damage and coordinate replacement or restocking procedures as needed.

Monitor consumable supply levels and proactively notify relevant teams to prevent shortages.

Coordinate delivery, installation, setup, and removal (strike) of event assets and inventory through tracking and reporting using current technology and systems.

Conduct monthly inventory audits to ensure accuracy and accountability.

Maintain organization and safety in all storage areas, ensuring proper disposal of expired or unusable items.

Event Preparation, Execution and Collaboration

Work closely with production teams to create comprehensive lists of parts and tools needed for event builds.

Ensure all required components are identified and available in advance to support successful event execution.

Oversee site planning, wayfinding, vendor relationships, logistics, and on-site event operations to ensure smooth execution.

Collaborate closely with University Events project managers and production teams to deliver seamless event experiences.

Thoroughly execute all operational details for events, ensuring accuracy and adherence to established timelines.

Uphold consistently high standards of performance and meticulous attention to detail throughout the entire event production process.

Staffing and Labor Management

Manage third-party event staff and student interns as required to support event operations during set-up, strike and preparation.

Campus Collaboration

Act as an operational liaison for University Events & Experience (UEE) with facilities-related departments and with colleges, schools, and units (CSUs) as assigned.

Consistently represent University Events in all communications with professionalism, accuracy, and efficiency.

Other duties as assigned.

Required Qualifications

Minimum four years of experience in a similar or comparable role.

Strong organizational, interpersonal, and communication skills; able to manage multiple priorities discreetly.

Proficient with Microsoft Office, calendar, project, and inventory management systems.

Effective judgment and adaptability in fast-paced settings.

Enthusiastic about supporting events aligned with UT Austin’s mission.

Experienced in coordinating logistics and site planning for private and large-scale events.

Skilled with event management and asset tracking software.

Detail-oriented, capable of managing several projects and tight deadlines.

Experience in scheduling and on-site supervision of third-party labor and vendors.

Skilled in maintaining SOPs and inventory records.

Committed to professionalism, accountability, and excellent stakeholder service.

Able to lift 75 pounds or more.

Current and valid Texas driver license and a clean driving record required.

Available for night, weekend, and travel work as needed.

Preferred Qualifications

Bachelor’s degree or equivalent experience in event management, hospitality, operations, or related field.

Five or more years of experience supporting event logistics and inventory management at luxury venues or with luxury vendors.

Experience leading event operations at a university or similar institution.

Strong collaboration skills with cross-functional teams and stakeholders.

Proficient in inventory management software and process optimization.

Excellent analytical skills and attention to detail for complex inventories.

Skilled at identifying and implementing process improvements, deploying innovative solutions and integrating event technologies.

Experience with CAD or design tools for event planning and space optimization.

Familiar with safety standards for material storage and handling.

Knowledge of risk management, crisis response, and safety compliance for large events.

Commercial driver license and/or experience driving cargo vans and box trucks.

Salary Range

$70,000 annually

Working Conditions

This position has an end date of 8/31/2027, but may be renewable based upon availability of funding, work performance, and progress toward goals. Funding is expected to continue.

Works in standard office conditions, in a shared office environment, with repetitive use of a keyboard at a workstation

Monday through Friday, 8:00 AM – 5:00 PM on-site work is the standard expectation for this position but may require additional hours during peak periods and special events.

Available for night, weekend, and travel work as needed.

Lifting and moving up to 75 pounds.

Regular and consistent attendance is required in this job.

Must be eligible to work in the United States on a full-time basis for any employer without sponsorship.

This position is based in Austin, Texas.

Required Materials

Applications must include:

Resume/CV

Letter of interest

Three work references with contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English and Spanish) [PDF]Right to Work Poster (English) [PDF]Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.