**Job Description** **Who we’re looking for:** The UW Medicine - Department of Laboratory Medicine & Pathology (DLMP) in Seattle, WA has a fantastic opportunity for a **Manager of Fiscal Program Operations** with the **Purchasing Team** . The Manager of Fiscal Program Operations provides high-level leadership and oversight of all financial, administrative, reimbursement, and inventory-related workflows within the DLMP Purchasing division across both the Medical Centers and SOM. This position ensures the accuracy, compliance, and operational integrity of purchasing-related financial processes, including invoice management, budget and grant alignment, Workday procurement transactions, reimbursement workflows, inventory administration for the Renton facility, and documentation standards required for audit readiness. The Manager leads the Fiscal Specialist and administrative teams, safeguarding DLMP from credit holds, financial discrepancies, compliance risks, and operational delays. **Work schedule:** + 100% FTE + Monday – Friday + Day shift + This position is located in Northgate and will work a hybrid schedule (telework two (2) days or less per week) **What you’ll contribute:** _Fiscal, Administrative, and Financial Operations_ + Directly supervise Fiscal Specialists and administrative staff across Medical Center and SOM. + Ensure timely, accurate processing of invoices, credits, match exceptions, receipting, and Workday routing to prevent vendor credit holds and operational disruptions. + Oversee all reimbursement activities (CTA, travel, conference/food, miscellaneous), ensuring compliance with UW and funding-source rules. + Resolve complex fiscal issues involving grants, expired budgets, GF/GR corrections, cost-center mismatches, and fiscal year-end activities. + Manage documentation governance, including DocStar packing slip workflows, MediaLab SOPs, contract records, and audit-ready documentation retention. + Maintain proper separation of duties for ordering, receiving, invoicing, and inventory activities. + Generate and interpret financial reporting (spend summaries, vendor activity, invoice aging, budget utilization, grant end-date monitoring). + Maintain the PurchasePath system, ensuring approval rules and workflows align with laboratory management needs, finance controls, grant requirements, and procurement policies. + Oversee reconciliation of department-wide FedEx and phone service accounts, ensuring accurate billing, correct budget assignments, and timely resolution of any discrepancies. + Co-manage the Renton Workday Inventory-to-Procure operation with the Director and Procurement Manager, owning administrative, invoicing, reporting, and audit support for inventory activity, and partnering closely with Finance to resolve inventory-related expense, charge, and accounting issues while addressing downstream impacts to Purchasing and maintaining separation of duties. _Projects & Additional Responsibilities_ + Lead administrative, financial oversight, and reporting components of Workday Inventory Management for the Renton (Academy) facility. + Serve as a key departmental resource on the Workday Inventory-to-Procure project for the Renton (SOM) facility, supporting project design, contributing to workflow development, governance, and operational readiness, and assisting with build and implementation activities as needed, including work performed in partnership with external consultants. + Lead restructuring of staff roles, task alignment, and end-to-end workflows across Purchasing, Inventory, Administrative, and Finance functions to support system implementations, improve efficiency, and provide clear separation of responsibilities. + Partner closely with Finance during restructuring to remediate expense and charge workflows, resolve systemic issues identified through Purchasing, and ensure downstream impacts are addressed and stabilized. + Lead department-wide process improvement initiatives across purchasing, inventory, administrative, and financial operations. + Execute special projects assigned by the Assistant Director of Purchasing. + Maintain and present SOPs (MediaLab and Workday), supporting audits, inventory expansions, and modernization initiatives. + Provide regular updates on operational risks, escalations, system issues, and project status. _Managerial Responsibilities_ + Interview, hire, and orient new leadership staff. + Hold staff accountable for ensuring training, continual education, and in-service education for staff. + Evaluate performance and deliver timely performance evaluations; provide fair and immediate feedback regarding job performance for staff. + Counsel and mentor staff to improve performance; recognize superior performance; develop performance improvement action plans; recommend corrective action as necessary. + Promote a culture of accountability, service excellence, transparency, and operational reliability. + Hold staff accountable for ensuring timely performance evaluations and immediate feedback regarding job performance of and correction action for staff. + Build an environment where everyone is empowered to report areas of concern to management and/or the Department Compliance Officer/Committee. + Perform corrective actions up to and including termination. _Financial Governance & Cross-Functional Collaboration_ + Serve as DLMP Purchasing’s primary financial governance liaison across Medical Center and SOM. + Meet regularly with Finance, Grants Management, Accounts Payable, Supply Chain, and other main stakeholders to ensure aligned, compliant workflows. + Interpret and apply complex financial rules across multiple funding sources, providing clear guidance to staff and stakeholders. + Provide strategic financial recommendations to the Assistant Director related to risk management, long-range planning, and operational readiness. + Represent DLMP Purchasing in cross-unit, departmental, and institution-wide meetings, ensuring Purchasing is viewed as a strategic partner. + Ability to cover for Procurement manager during periods of absence. **What you’ll need:** + Bachelor’s degree in finance, business administration, purchasing, procurement or another related field. + Minimum of five (5) years of experience in the following areas: + Progressively responsible leadership in administrative, fiscal, or operational management + Experience with procurement and invoicing processes + Proven ability to manage multiple complex projects, meet deadlines, and deliver high quality results in a fast-paced environment + Exceptional communication skills, with the ability to present information clearly, lead discussions, and translate financial or operational data into actionable insights. + Demonstrated ability to build productive relationships with customers, stakeholders, and cross-functional partners at all levels. + Commitment to continuous process improvement and enhancing operational efficiency. + Proficiency with Microsoft Office Suite, including advanced use of Excel and professional communication tools. **Desired qualifications:** + Experience with PurchasePath, Workday, budget management, compliance or audit environments, and operational leadership. **What we offer:** + Vacation time and sick time off that accrue monthly, including 12 paid holidays. + State Employee Tuition Exemption Program covering up to 6 credits of qualifying coursework per quarter at the University of Washington or other participating colleges or universities. + Fully subsidized public transit pass (U-PASS) that covers multiple forms of public transportation in the region. + Excellent healthcare, dental, disability, retirement, and other plan options. + Lots of free fantastic fitness, healthy eating, finance, and stress reduction classes offered through the Whole U. + And much more! **About the Department of Laboratory Medicine & Pathology:** A regional resource for clinical laboratory services required for innovative patient care, research and educational programs, the **Department of Laboratory Medicine & Pathology** at UW Medicine combines the sophisticated testing and informatics capabilities of fully accredited laboratories with the resources of an academic institution in its delivery of clinical and anatomic pathology services. Recognized for excellence in clinical training, world-class research initiatives, and a commitment to community service, we serve labs and medical facilities both nationally and internationally. Please visit our website (http://dlmp.uw.edu/) to learn more about our department. **About UW Medicine:** UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that include Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. Become part of our team (https://www.uwmedicine.org/jobs) . Join our mission to make life healthier for everyone in our community. **Compensation, Benefits and Position Details** **Pay Range Minimum:** $80,292.00 annual **Pay Range Maximum:** $120,444.00 annual **Other Compensation:** - **Benefits:** For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/ **Shift:** First Shift (United States of America) **Temporary or Regular?** This is a regular position **FTE (Full-Time Equivalent):** 100.00% **Union/Bargaining Unit:** Not Applicable **About the UW** Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) . To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) . University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.