Summary This position is located in the Architect of the Capitol, Office of the Chief of Operations, Office of the Executive Director of Facilities Operations, Supreme Court Buildings and Grounds. The AOC has the responsibility to the Judicial Branch for the structural and mechanical care of the Supreme Court Buildings and Grounds to ensure the safety and security of the Justices, Court personnel, and visitors, and to make improvements to the existing facility and grounds. Responsibilities Tour of Duty: Day Shift (7:30 A.M. - 4:00 P.M.) Hours May Change Due To Operational Needs of Management A valid current DC or State Driver's License is necessary for the position. MAJOR DUTIES Program Planning and Management Provides assistance to the Executive Director of Facilities Operations, Deputy Executive Director of Facilities Operations, Business Operations Manager, and Supervisory Facilities Operations Specialist with setting up funding for maintenance contracts and reviewing scopes of work. Reviews the costs of past work operations. Assesses anticipated costs of known future requirements and determines future resource requirements for the organization. Assists with determining new staffing patterns based on workload forecasts and available funds. Provides cost data for prospective new hires. Evaluates the effectiveness of current policies, directives and supports with the development of Standard Operating Procedures. Evaluate operations to ensure that the organization is meeting its objectives and milestones. Where deficiencies are noted, identifies areas where efficiency can be enhanced. Collects and analyzes quantitative and qualitative data on project costs, work hours used, and supplies and equipment costs. Prepares reports and presentations on findings. Budget and Finance Liaison Serves as the financial subject matter expert in support of the Executive Director of Facility Operations, leading budget development and oversight of execution. Represents and liaison on behalf of the Business Operations Manager with the AOC budget office. Collects cost data for input into the annual budget for both facilities. Provides guidance to managers and supervisors to assist them in preparing their budget submissions. Initiates GT&C, Order, and Performance in G-Invoicing for TMFJB funding transfers in support of the Annual Letter and various project requirements. Prepares narrative and quantitative documentation to support annual budget submissions and provides supporting documentation in support of the development of proposals to increase the organization's resources. Prepares the budget package for review by the Business Operations Manager and Executive Leadership Team and submits it to the budget office. Responds to all inquiries as needed. Tracks expenditures for obligations such as salaries, equipment, supplies, and training. Monitors balances to ensure expenditures are within budgeted amounts. Reconciles monthly financial reports. When expenditures are out of balance, alerts the appropriate office. Takes action to re-allocate funds following budget office guidelines. Preparation of Written Materials Prepares reports, correspondence, memoranda, and other documents relevant to program activities, such as Quarterly Financial Reviews, responses to the FEVS Survey, AOC Performance and Accountability Report, Chief of Operation Office's Reports, weekly reports, cost analyses, quarterly capital reports, award program plans, and training plans. Coordinates the contributions of other writers to the documents. Utilizes knowledge of and comply with applicable Occupational Safety and Health Administration (OSHA), Office of Congressional Workplace Rights, and AOC rules and regulations to ensure that work progresses in a safe manner. Provides or receives training, either on-the-job or through classroom training, to ensure that all safety practices and equipment are fully utilized. Uses required Personal Protective Equipment (PPE) as appropriate. Performs other related duties as assigned. Requirements Conditions of Employment You must be a U.S. Citizen. You must be able to pass a drug test. Your resume and question responses must demonstrate the job-related KSAs. You must meet the definition of specialized experience. “To be employed by the Architect of the Capitol in a paid position, an individual must meet one of the categories below: A citizen of the United States; A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B); A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or A person who is currently an officer or employee of the Government of the United States.” Qualifications You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at http://www.opm.gov/qualifications. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Candidates for the GS-13 grade level must have at least 52 weeks of specialized experience equivalent to the (GS-12) grade level in the Federal service. Specialized experience for this position includes: Program operations and direct accountability for allocation of resources and program results; Execution of operational budgets; Development and implementation of program policies and procedures; and Conducting qualitative and quantitative analyses to assess and improve program effectiveness. Education Additional Information Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit http://www.opm.gov/veterans/html/vetguide.asp#6. If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information. DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide and cover the cost for the drug test. The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol. The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc\_1185221678150.shtm The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, sexual orientation, gender identity, genetic information and/or disability. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis. Moving expenses are not authorized. Relocation expenses are not authorized. Probationary Period - A newly appointed selectee is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency. This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol. All application materials become the property of the Architect of the Capitol.