GENERAL DESCRIPTION / PRIMARY PURPOSE:

This position is responsible for the administrative reporting activities related to the M&R department.  Further this role requires the timely submission and accuracy of all activities generated by the terminal M&R.  This role also collaborates with other US Terminals on Equipment issues, and with DFFI updating equipment information status via the US equipment maintenance system. 

 

MAJOR RESPONSIBILITIES AND TASKS/DUTIES OF THE POSITION:

Responsible for the daily collection of data from M&R clerks’ activities to ensure the fulfillment of the established tasks for the continuity of business operation. 

Verify the accuracy of billing, entering purchasing orders into M&R system, and preparing documentation for management review before forwarding to Dole Accounts Payable Department.  

Daily data entry of Equipment Repair Order Authorization into Dole’s equipment maintenance system, for the tracking or submission for M&R equipment repair. 

 Reconcile data monthly to General Ledger via the maintenance management system for management approval. 

Downloading information from M&R maintenance system, to produce statistics of expenses by equipment. Also, generate reports on costs of M&R equipment that allows the Director to manage Dole’s equipment and damaged equipment. 

Monitor M&R ​​ cost of local and corporate projects, progress, changes, and reports, to support M&R operations. 

Organizing and file records for all vendor payments, equipment and Dole assets in the department filing system. 

 

INTERNAL RELATIONS 

WITH WHOM: 

WHAT FOR: 

Staff members and managers from all US terminals, DFFI 

Resolve equipment issues. 

EXTERNAL RELATIONS 

WITH WHOM: 

WHAT FOR: 

Vendors who supply services to Dole including equipment repair companies, vehicle licensing agencies, equipment rental companies, and regulatory agencies 

M&R requirements.