The Buyer uses a strategic approach to sourcing materials, negotiating, purchase order management, managing supplier relationships, and collaboration with internal departments to ensure the timely delivery of quality products at competitive prices. By effectively balancing cost, quality, and supply chain risks, the Buyer supports the organization’s overall efficiency, profitability, and ensuring that the production schedules and project demands are met with precision. 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Procurement & Replenishment Transactions Execution

Manage purchase orders from placement through delivery, ensuring timely receipt of materials. Implement and maintain procurement policies and procedures to ensure compliance with company standards and industry’s best practices. Evaluate Field purchase requests, source based on business needs, ensuring cost, quality, and delivery standards are met.  Negotiate and purchase  spot buys, and coordinate with vendors for product details, pricing, lead times, and delivery schedules.

Supplier Coordination & Relationship Management

Develop and maintain positive relationships with suppliers and stakeholders Works closely with preferred suppliers to expedite purchase order deliveries, confirm order details, and address supply issues through constant communication (e.g., tracking deliveries such as forest product trucks). Coordinates potential re-routing of delivery from one site to another based on Field requests.

 

Inventory Level Optimization

Monitor inventory levels and coordinate with operations to ensure the availability of required materials. Can assist with location inventory management by tracking stock levels and demand fluctuations. Reports potential inventory adjustment needs to the Supply Planner, Inventory Manager, and Director / Category Manager.

 

Issue Resolution & Stakeholder Communication

Addresses and resolve procurement process issues, collaborating with relevant stakeholders. Ensures clear, concise, and timely communication with internal and external stakeholders regarding procurement activities. If unable to resolve, escalates procurement risks or issues to the  Purchasing Manager (or a Senior Buyer when relevant), providing potential mitigation or remediation plans for review.

Data & Compliance Management

Maintains accurate records throughout the procure-to-pay (P2P) process to ensure traceability and transparency for audits and reviews. Ensures all procurement activities comply with company policies and industry regulations.

 

Continuous improvement

Identifies continuous improvement, automation, simplification and streamlining of the processes and transactions execution and discuss them with the  Purchasing Manager or a Senior Buyer.

 

SUPERVISORY RESPONSIBILITIES

 

The role will be an individual contributor and have no supervisory responsibilities.

 

MINIMUM REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

 

Bachelor’s degree in supply chain or a related field; 1-3 years of purchasing experience; or equivalent combination of education and experience.  Prior experience in the lumber or millwork industry is strongly preferred. 

 

COMPETENCIES: Competencies listed are non-exhaustive but meant to be illustrative of the fundamental skillsets required to perform the duties and responsibilities listed above. Skills are indicated with a corresponding level of expertise ranging from Aware, Knowledge, Practicing, Mature, and Expert

Key Functional Skills

SAP Proficiency - Practicing Attention to Detail (PO Accuracy) - Mature Product & Market Trends - Practicing Industry Intelligence - Knowledge

Key Behavioral Skills

Verbal & Written Communication - Practicing Adaptability - Practicing Cross-Functional Collaboration - Practicing

Key Leadership Skills

Client Service Attitude - Mature

SUCCESS MEASURES / KPIS

 

Main KPIs:

 

Growth / Value: PO Compliance with Contract / Preferred Suppliers ($ and %) PO Compliance with Category Strategy Market Share Growth: PO Compliance with Contract / Preferred T&Cs Supplier OTIF Cash Optimization: Inventory Days on Hand PMP (Periodic moving Price) Operational Efficiency: % of Aged POs Number and Value of PO Pending GR PO Turnaround Time

 

Additional/Optional KPIs:

Purchase Order Accuracy SKU / Material Availability Rate Suppliers Rebate Optimization

 

WORK ENVIRONMENT / PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

 

Work is in an office setting and generally sedentary with physical effort associated with using a computer but may involve walking or standing for brief periods of time.  May be required to occasionally lift, carry, push, pull or otherwise move objects up to 25 pounds.  Occasional travel by car or plane may be required.  Business engagement up to 40% of the time.