Job Title: Delivery and Rental Coordinator

Job Description

We are seeking a motivated and organized Delivery and Rental Coordinator to join our team. This role involves managing delivery schedules, maintaining records for rental and used equipment, and ensuring seamless communication with customers and various departments. The ideal candidate will have strong administrative skills, be detail-oriented, and possess excellent communication abilities.

Responsibilities

Maintain the delivery schedule and handle routine scheduling activities.Ensure accurate inventory records by maintaining documentation within the department and with other departments.Maintain D.O.T. files.Collaborate with the Rental/Used Equipment Manager in all areas of delivery and transportation.Maintain rental files and produce purchase orders and equipment records.Produce contracts, handle billing and credits, and assist Accounts Receivable with collections when requested.Review daily invoice run and invoice review report.Track equipment attachments and produce various rental reports for management.Receive customer calls and work with the Rental/Used Equipment Manager to evaluate and fulfill customer equipment requirements.Maintain used equipment files, produce purchase orders, and handle billing and credits.Assist Accounts Receivable with collections when requested and produce various used equipment reports for management.

Essential Skills

Strong administrative skills, organized, detail-oriented, and good with numbers.Proficiency in spreadsheet and PC software, particularly Excel and Word.Good communication skills both orally and in writing, with the ability to interact effectively with customers, vendors, and all levels of employees.Ability to articulate problems and present solutions effectively.Understanding of internal accounting processes.Self-starter with the ability to handle multiple tasks, interruptions, and changing priorities.

Additional Skills & Qualifications

Flexibility to adjust work responsibilities as the job evolves.Product knowledge or the aptitude to learn the product in a timely manner.Physical requirements include sitting, standing, reaching, bending, twisting, stretching, and occasionally lifting 25-40 lbs.

Work Environment

The work schedule is Monday through Friday, from 8 am to 5 pm onsite. Despite being part of a large parent company, the team has a family feel and a close-knit culture. The work environment encourages open communication with an open-door policy from leadership, and employees can enjoy benefits such as an employee newsletter and spotlight awards.

Job Type & Location

This is a Contract to Hire position based out of Ashland, VA.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Ashland,VA.

Application Deadline

This position is anticipated to close on Feb 6, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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