The Logistics Coordinator plays a critical role in supporting daily transportation, warehousing, and import execution across multiple distribution centers.

This position is responsible for scheduling trucks, tendering loads, coordinating with our 3PL partner (Americold), and ensuring accurate shipment reconciliation and visibility. Success in this role requires strong attention to detail, speed, and follow-through to protect service, support OTIF performance, and maintain clean data for the broader supply chain team.

Key Responsibilities

Scheduling & Coordination

Manage all inbound and outbound truck scheduling with 3PLCoordinate transfers between facilities and distribution centersBalance loads and timing to maintain inventory availability

Shipment Reconciliation

Reconcile all inbound/outbound shipments from 3PL and owned warehousesConfirm lot movements and escalate discrepancies promptly

Inventory & Transfer Balancing

Monitor transfer completions across DCsFlag risks early to prevent stock shortages

Imports Management

Track inbound containers, drayage, and receiving at DCsEscalate delays and communicate recovery plans

Freight Analytics & Optimization

Analyze freight costs and carrier performanceIdentify route/mode optimization opportunitiesMaintain a simple freight analytics dashboard

Daily Freight Execution

Tender loads via email and carrier portalsConfirm dock appointments and maintain documentation

Communication & Reporting

Respond to dock questions and scheduling issuesMaintain OTIF logs, import trackers, and shipment dashboardsProvide concise daily logistics summaries

Continuous Improvement

Follow SOPs and identify process improvement opportunities

Required Qualifications2+ years in logistics coordination, dispatching, 3PL operations, or freight schedulingStrong English written and verbal communication skillsDomestic logistics experience (International experience is a plus)Familiarity with shipment tracking and freight documentationHigh attention to detail and ownership

Preferred:

Experience with Americold or major 3PL cold storage providersKnowledge of imports, container tracking, and CPG/frozen food distributionAdvanced Excel skills (lookups, filters, pivots)Bilingual is a plusWork Environment & ScheduleStandard hours: 8:00 AM – 4:00 PM EST or 10:00 AM – 6:00 PM ESTOccasional visits to warehouses or 3PL sitesEmployee Value Proposition

You’ll play a key role in ensuring on-time, in-full (OTIF) performance, optimizing freight costs, and maintaining accurate supply chain data. This position offers growth opportunities within a dynamic logistics environment.

Job Type & Location

This is a Permanent position based out of Bay Shore, NY.

Pay and Benefits

The pay range for this position is $60000.00 - $70000.00/yr.

• Medical, dental & vision\n• Critical Illness, Accident, and Hospital\n• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n• Short and long-term disability\n• Health Spending Account (HSA)\n• Transportation benefits\n• Employee Assistance Program\n• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bay Shore,NY.

Application Deadline

This position is anticipated to close on Jan 19, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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