Title:

Legal Operations Specialist

About the Role

KBR is seeking a highly skilled, detail-oriented and proactive Legal Operations Specialist to support the legal department’s operational efficiency. This role will focus on invoice processing, settlement requests, procurement workflows, vendor onboarding, and travel expense reporting. The ideal candidate will have strong organizational skills, a collaborative mindset, critical thinking skills, and experience working with cross-functional teams including Legal, Finance, and Procurement. The ideal candidate will have prior experience and must be comfortable working across time zones in collaboration.

Key Responsibilities:

Invoice Processing & Financial Operations

Review, validate, and process legal department invoices in accordance with company policies.Liaise with Finance and Legal teams to ensure proper coding and complianceCollaborate with Accounts Payable to resolve discrepancies and ensure timely payments.Assist in reporting on legal spend along with budget tracking and forecastingResponsible for P-Card purchases and reconciliationsAssist with month-end accruals and reclassifications as needed

Settlement Requests

Coordinate internal approvals and documentation for legal settlement payments.Track and report on settlement activity for tax reporting purposes.

Procurement & Vendor Management

Initiate and manage procurement requests for legal services and tools.Coordinate with internal attorneys on Outside Counsel engagementCoordinate onboarding of non PO legal vendors in ERP systems and ebilling system.

Travel & Expense Reporting

Process travel expense reports for legal team members.Ensure submissions comply with company travel policies.

Qualifications:

Education & Experience

Bachelor’s degree in Business, Finance, Accounting or related field.4+ years of experience in legal operations or finance/accounting

Skills

Excellent English verbal and written communication skillsHighly organized with ability to manage multiple priorities and deadlinesHighly proficient with the following software toolsMicrosoft 365 – Word, Excel, PowerPoint, OneDrive, SharePoint, etc.Ability to work independently, exercise sound judgment and handle sensitive matters with discretionStrong attention to detail and ability to manage multiple priorities.Self-driven, operates with a sense of urgency, and resourcefulnessStrong interpersonal skills for building and maintaining productive working relationshipsTeam player and positive attitudeCandidates are expected to possess analytical skills with attention to detailsCandidates are expected to have continuous improvement mindsetShould be flexible regarding work timing (shift timings based on business requirement)Should be flexible regarding work from home vs work from office to be determined based on business requirementsShould be flexible to work under tight timelines

Location:

This role is based in Gurgaon, India