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A global law firm seeks a Legal Executive Assistant to join their team in Miami.

Hours: 9:00 am - 5:00 pm ET

Schedule: Hybrid after 60 days of employment - two days remote

They are seeking a highly organized, proactive, and discreet Executive Assistant to provide high-level executive support to a high-volume partner and coordinate closely with his team. The ideal candidate thrives in a fast-paced Big Law environment, demonstrates exceptional judgment, anticipates needs before they arise, and ensures the seamless management of all executive-level priorities.

Responsibilities include:

Manage the partner's calendar, schedule meetings, and coordinate internal and external appointments, including client meetings, conferences, depositions, and court appearances.

Arrange logistics for meetings, hearings, and trial preparations, including catering, transportation, and exhibit delivery.

Coordinate travel arrangements, including flights, accommodations, ground transportation, and itineraries.

Process invoices, check requests, and other expense reimbursements on behalf of the partner.

Maintain and organize electronic and physical filing systems, including docket management, correspondence, pleadings, and discovery materials.

Manage mail, package deliveries, and other administrative tasks to ensure smooth office operations.

Coordinate with court reporters, videographers, and other service providers as needed.

Assist attorneys with billing and time entry, ensuring accuracy and timely submission.

Serve as a point of contact for internal and external stakeholders, demonstrating professionalism and discretion.

Support other team members on special projects or administrative needs as required.

Requirements:

Minimum of 3 years' experience as an executive assistant, legal secretary, or paralegal in a high-pressure legal environment, preferably in Big Law - Bachelor's degree preferred

Strong judgment, discretion, and communication skills; proven ability to handle sensitive information

Excellent proficiency in Microsoft Office programs

Highly organized, detail-oriented, and able to balance shifting priorities

Collaborative and adaptable in fast-paced, high-pressure environments

Regular overtime required, including evenings and weekends during trial preparation or time-sensitive projects 1438232_1769014805 To Apply for this Job Click Here