We are recruiting for an Administrative Specialist who will provide day-to-day support to the Executive Vice President & Chief Legal Officer and the entire legal department team. This role is all about keeping the legal department running smoothly through professional administrative assistance.

You'll be the right hand to the Chief Legal Officer and legal team, handling everything from managing calendars and schedules to preparing important legal meeting materials. A big part of your job involves working with Board committees - you'll help develop agendas, write up meeting summaries and minutes, draft resolutions and motions, and create PowerPoint presentations for legal presentations.

You'll also manage the department's finances by handling the procurement credit card, processing purchase requests, and reconciling monthly statements. You'll help put together the legal department's budget, submit purchase orders, track monthly spending, and keep an eye on when contracts are about to expire.

Supporting the legal Directors and Managers is another key part of this position. You'll research information and prepare reports for different legal projects, coordinate meeting schedules for team members, and arrange travel while processing expense reports. You'll also plan departmental meetings, make sure office supplies are stocked, and order new equipment when it's needed.

Since this is a legal department position, maintaining confidentiality is absolutely critical. You'll be handling sensitive legal documents and information that must be kept private. You'll also need to help maintain NERC Compliance records for energy industry regulations and keep all evidence and documents organized in "audit-ready" condition at all times.

You should have an Associate's or Bachelor's degree in Business Management or something similar, though if you have five years of solid administrative or project management experience, that can substitute for the degree. Previous legal support experience is required. 

You need to be comfortable with Microsoft Office programs, document control systems, SharePoint, and other office software. Basic accounting and budgeting skills are important, along with understanding how contracts work and general office management. Strong communication skills - both written and verbal - are essential, as are excellent organizational abilities, problem-solving skills, and a customer service mindset. Being adaptable, working well with others, paying close attention to details, and maintaining professionalism even under pressure are all important qualities for success in this role

** Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.