Key Responsibilities:

Case Management:

\tMaintain and organize case files, ensuring all documents are accurately filed and easily accessible.

\tMonitor deadlines and ensure timely submission of all court filings and other legal documents.

Client Interaction:

\tServe as a point of contact for clients, providing updates and gathering necessary information.

\tIs upbeat, empathetic, and positive in their interactions with clients. 

\tSchedule and coordinate client meetings.

\tAssist attorneys in preparing for client meetings and court appearances if needed.

Administrative Support:

\tManage attorney calendars, scheduling meetings, and coordinate travel arrangements.

\tWork with attorneys and the firm’s finance team to ensure monthly invoices are accurate and sent to clients in a timely fashion.

\tMaintain confidentiality of all client and case information.

Other Duties:

\tResponsible for performing conflict checks and opening new client matters.

\tAssist with special projects as needed.

\tStay updated on changes in laws and regulations relevant to the firm's trust and estates practice.

Qualifications

Education:

\tHigh school diploma or equivalent work experience in Trust and Estates required.

Experience:

\tMinimum of 3 years of experience as a Legal Assistant in Trust & Estates.

Skills:

\tExperience working with Trusts & Estates attorneys.

\tProficient knowledge of general estate planning matters.

\tKnowledge of e-filing systems required for uploading probate documents to court.

\tStrong understanding of legal terminology and procedures.

\tProficient in legal research tools and software (e.g., Westlaw, LexisNexis).

\tExcellent written and verbal communication skills.

\tHigh level of accuracy and attention to detail.

\tStrong organizational and time management skills.

\tAbility to handle sensitive information with discretion.

\tProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Work Environment:

-- This position operates onsite in a professional office environment.

-- The ideal candidate must be comfortable travelling to our satellite office in Hingham, MA (Fridays only) to support the partner during signings and to perform any other duties required.

Pay and Benefits

The pay range for this position is $33.00 - $60.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Boston,MA.

Application Deadline

This position is anticipated to close on Aug 18, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.