Job Title: Legal Administrative Specialist

Job Description

We are seeking a detail-oriented and proactive Legal Administrative Specialist to join our dynamic team. This position offers the opportunity to make the role your own, and we are looking for someone eager to learn and grow within the legal field.

Responsibilities

Organize files for each transaction, ensuring all documents are properly filed and easily accessible.Assist in the preparation and filing of SEC reports, including Forms 10-K, 10-Q, and 8-K.Maintain corporate records and ensure compliance with corporate governance requirements.Support in the preparation and coordination of board and committee meetings, including drafting agendas, resolutions, and minutes.Conduct legal research and provide support on various corporate and securities law matters.Liaise with external counsel and regulatory agencies as needed.Stay current on real estate law and procedures to provide accurate and up-to-date advice.Use strong organizational skills to manage multiple tasks simultaneously, ensuring each is handled efficiently and accurately.Maintain the litigation tracking system and communicate updates to executives.Review and assess legal invoices.

Essential Skills

Legal administrative support and paralegal skills.Proficiency in Microsoft Office Suite.Experience in litigation and negotiation.Strong organizational and file management skills.

Additional Skills & Qualifications

Bachelor's degree in paralegal, real estate, or related field required.Minimum 3 years of experience as a corporate paralegal, preferably in a public company or law firm.Advanced knowledge of Microsoft Office Suite.Ability to multi-task and work on several projects across multiple departments.Strong knowledge of corporate governance and securities law.Excellent communication skills, both written and verbal.High level of professionalism and discretion when dealing with confidential information.A proactive approach to problem-solving and the ability to work independently.

Work Environment

Our company offers a unique work environment where employees can thrive in a 'big stadium' atmosphere while maintaining a close-knit, supportive community. As a publicly traded company, we provide the opportunity to be part of a small yet dynamic team, fostering both professional and personal growth.

Job Type & Location

This is a Contract to Hire position based out of Virginia Beach, VA.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Virginia Beach,VA.

Application Deadline

This position is anticipated to close on Feb 6, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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