Job TitleLegal Administrative Assistant

Job Description

The Legal Administrative Assistant plays a key role in supporting the Legal Department's operations. This position is responsible for overseeing corporate filings, managing contracts and legal documentation, administering legal systems, and assisting with legal correspondence and collection efforts.

Responsibilities

Coordinate and submit all required state filings, including annual reports and business qualifications for the company and its subsidiaries.Handle Uniform Commercial Code (UCC) filings related to new and existing owner agreements, including preparing financing statements, amendments, assignments, and terminations, and monitoring filings across the ownership network.Conduct due diligence for potential owners, including application review, credit checks, and entity verification, and prepare Memorandums of Credit.Serve as a liaison with the Business Development team regarding new prospects.Facilitate onboarding for new owners by preparing internal documentation and setting up profiles in Enterprise.Assist with owner exits and coordinate the wind-down of business units.Maintain the internal contract repository, ensuring each owner’s legal file includes all due diligence and signed agreements.Review and update existing contracts and support the renewal process.Manage contract execution via DocuSign and ensure proper digital filing.Ensure accurate entry and updates of legal and contract data in Enterprise, reflecting changes in agreements and business unit structures.Oversee vendor relationships and tools used by the Legal Department, such as CreditSafe and ContractSafe, and participate in system training.Maintain a library of demand letter templates tailored to various owner scenarios.Collaborate with Owner Success Managers and Collections on legal demands and breach matters.Draft and issue demand letters as needed.

Skills and Qualifications Required

Associate’s degree in Legal Studies or Business Administration preferredExperience with contracts and UCC filings is highly desirableFamiliarity with G-Suite is a plusPrior experience with UCC filings is required

Work Environment

This role offers flexibility with both full-time and part-time options. Full-time employees work Monday through Friday from 8:00 AM to 4:30 PM, with flexibility. Part-time employees work 3 days a week from 8:00 AM to 4:30 PM, with flexibility. The position requires being in the office at least 3 days a week, with the possibility of a hybrid model for full-time employees up to 5 days.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Appleton,WI.

Application Deadline

This position is anticipated to close on Sep 5, 2025.

\n

\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

\n

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

\n\n