Job Title: Inventory and Accounting Specialist Job Description We are seeking a dedicated Inventory and Accounting Specialist to manage inventory records, process accounts payable and receivable, and ensure compliance with general ledger and month-end close procedures. This role involves managing inventory-related journal entries, participating in physical inventory counts, processing vendor invoices, and supporting sales and use tax filings. Responsibilities + Maintain accurate inventory records and reconcile inventory subledger to the general ledger. + Record inventory receipts, adjustments, and transfers, and post inventory-related journal entries including cost of goods sold (COGS). + Participate in physical inventory counts and conduct variance analysis. + Process and record vendor invoices in the ERP system. + Perform vendor statement reconciliations and resolve discrepancies. + Prepare and process vendor payments, and maintain vendor master data and documentation. + Prepare and issue customer invoices, apply and reconcile cash receipts, and monitor accounts receivable aging. + Resolve billing discrepancies. + Prepare and post journal entries including accruals, prepaids, depreciation, and inventory adjustments. + Perform balance sheet account reconciliations. + Assist with month-end and year-end close processes. + Maintain audit-ready accounting documentation. + Assist with multi-state sales and use tax filings, and maintain exemption certificates and supporting documentation. + Prepare management reports and supporting schedules. + Assist with audits and external accountant requests. + Support accounting process improvements and special projects. Essential Skills + 3–5 years of bookkeeping or general ledger accounting experience. + Hands-on experience with ERP system QuickBooks Enterprise (QBE) required. + Strong proficiency in Excel, Word, and PowerPoint. + Experience with inventory accounting, accounts receivable, accounts payable, and month-end close. + Strong attention to detail and ability to meet deadlines. Additional Skills & Qualifications + Experience with SAP or similar ERP systems. + Experience in inventory-based or distribution environments. + Bachelor’s degree in Accounting or Finance. Work Environment The role offers a hybrid schedule with four days in the office and one day remote, with potential for a three-day office and two-day remote schedule in the future. This position is within a rapidly growing company, with revenue growth from $14 million in 2024 to $22 million in 2025, and projecting more growth in 2026. This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call. Job Type & Location This is a Contract to Hire position based out of Fairfield, NJ. Pay and Benefits The pay range for this position is $29.80 - $33.65/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Fairfield,NJ. Application Deadline This position is anticipated to close on Feb 16, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.