International Management Assistant Job ID 230805 Posted 14-Aug-2025 Service line Advisory Segment Role type Part-time Areas of Interest Administrative Location(s) City Center - Madrid, Comunidad de - Spain Are you a highly organized and proactive individual with a passion for creating a seamless and efficient work environment? Do you thrive in a fast-paced, collaborative setting? If so, we invite you to join the CBRE Investment Accounting & Reporting Solutions team as our International Management Assistant (Minimum 30 hours) at our Madrid office, starting immediately. We are seeking a dynamic and experienced individual to oversee and manage the day-to-day operations of three of our offices, ensuring a productive and positive atmosphere for our team. As a key member of our team, you will play a critical role in supporting our investment accounting and reporting professionals, enabling them to focus on delivering exceptional results for our clients. **Responsibilities:** You will be the go-to person for all things office-related, ensuring our workspace is a well-oiled machine. Your responsibilities will encompass a wide range of tasks, including but not limited to: **Operational Excellence:** + : Ensuring a smooth and efficient workflow, managing schedules, appointments, and travel arrangements for the team. + Maintaining adequate stock of stationery, equipment, and other necessary supplies, and coordinating maintenance and repairs to ensure everything is functioning optimally. + Coordinating maintenance, repairs, and other facility-related tasks, ensuring a comfortable and functional workspace. + Proactively suggesting and implementing changes to office procedures and systems to enhance efficiency and productivity, always looking for ways to improve our operations. **Administrative & Financial Acumen:** + Tracking spending, processing invoices, and preparing financial reports, contributing to the financial health of the team. + Organizing and managing both physical and digital filing systems, ensuring data accuracy and easy accessibility. + Negotiating contracts with suppliers and service providers, ensuring we receive the best value. Making sure that invoices are processed in a timely manner. **Team & Culture Support:** + Scheduling meetings, arranging catering, and ensuring all necessary resources are available, facilitating seamless internal and external interactions. + Serving as the primary point of contact for staff, visitors, and external parties, providing excellent customer service and a welcoming atmosphere. + Addressing inquiries, resolving issues, and ensuring a positive experience for all stakeholders, fostering a positive and professional image. + Creating a positive and welcoming work environment, and potentially organizing social events and team-building activities, helping to build a strong and engaged team. **Compliance & Support:** + Assisting with onboarding new employees + Providing administrative support to senior executives, including scheduling, travel arrangements, and other tasks as needed, ensuring their efficiency. **Skills & Qualifications:** + Proven experience in office management or a similar administrative role. + Exceptional organizational, time management, and multitasking skills. + Strong communication and interpersonal skills, with the ability to build rapport with individuals at all levels. + Fluent in Spanish and English, speaking French would be a great benefit. + Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). + Experience with budget management and financial reporting. + Ability to work independently and as part of a team. + Strong problem-solving skills and a proactive approach to identifying and resolving issues. + Familiarity with health and safety regulations. + Experience in the real estate or financial services industry is a plus. **What do we offer?** + International environment + Your ideas are heard here, as we provide space for you to realize your own concepts + Hybrid work + Get to know your colleagues better at regular employee events and create shared experiences in a relaxed atmosphere + Competitive salary + Meal bouchers + 25 days of Holidays + Health insurances provided **Why Join CBRE Investment Accounting & Reporting Solutions?** This is more than just a job; it's an opportunity to be an integral part of a dynamic and growing team within a leading global real estate services firm. We offer a supportive and collaborative work environment, opportunities for professional development, and a competitive benefits package. You'll have the chance to make a real impact, contributing to the success of our team and the satisfaction of our clients. If you are a detail-oriented, proactive, and people-focused individual who thrives in a fast-paced environment, we encourage you to apply! CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)