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Position Overview 

This role supports the Project Delivery Office (PDO) for our client’s projects in India, working with Regional Programme Managers to provide administrative support, document control, and process management to ensure effective and consistent project delivery. 

Reports to: South Asia PDO Lead 

Interfaces with: 

Key Account Manager / APAC PDO Lead 

India based JLL Programme Manager(s) 

JLL Project Managers 

APAC CoE

Primary Responsibilities 

Program Coordination 

 Support coordination with Clients India Real Estate Leads and Asset Managers, Business Units and internal support functions 

 Maintain accurate project data in Client and JLL trackers 

Document Control & Administration 

Organize and maintain project documentation in accordance with Client’s filing structure 

Ensure timely collection and proper storage of project documents, licenses, and permits 

Support the handover of projects to the Project Management delivery team post initiation 

Coordinate the effective completion of monthly project reports and compliance documents 

Reporting & Data Validation 

Support PDO in verifying data accuracy in project reports. 

Support the compilation of monthly project status reports and dashboard reports. 

Assist in preparing PDO monthly reports on project allocation, status, and workload. 

Track compliance with Client’s governance requirements. 

Support Client’s Project Directors for any related Audit documentation requirements. 

Process Support & Knowledge Management 

Become familiar with Client's project delivery processes, procedures, and templates 

Maintain an updated library of process documentation to effectively onboard new project team members 

Support continuous improvement of process documentation based on lessons learned. 

Administrative Process Management 

Procurement and Change Request Process Management, including but not limited to: 

coordination and tracking progress of RFP recommendation and approvals 

drafting approval documents and Work Orders 

maintaining MSA, Work Orders, Bank Guarantees and Insurance trackers 

coordination with Client and external stakeholders for validation and completion of Supplier site registration 

coordination with local Project Managers to collate and review insurances of vendors and consultants, prior to submission to Client. 

create purchase orders in Client systems following proper approval processes 

track purchase order status from creation to approval and maintain accurate records 

coordinate with vendors to ensure proper documentation for purchase order processing 

create, update and maintain India Project Management tracker 

coordination with various internal Client stakeholders / business functions 

Invoices 

support invoice verification and payment processes in accordance with Client requirements 

coordination Project Stakeholders for processing the invoice (Project Managers, Cost Managers and vendors) 

coordination with Client’s Finance team for invoice processing. 

track vendor’s payment 

Client Relationship Support 

Schedule and organize meetings between project stakeholders, as required. 

Provide adhoc support to Programme Managers during periods of high workload. 

Required Skills & Experience 

5+ years of experience in project coordination, document control, or administrative support as an Assistant Project Manager 

Experience working in banking/financial services industry 

Knowledge of construction preferably interior fitout. 

Familiarity with corporate real estate processes  

Proficiency in Microsoft Office suite, especially Excel and PowerPoint 

Experience with project management tools and document control systems 

Excellent data management and document storage mapping skills.  

Basic knowledge of construction documentation 

Experience with data analysis and reporting 

Understanding of project governance frameworks 

Knowledge of procurement processes 

Bachelor’s degree in engineering (Civil and ME), Architecture or related field is advantageous 

Attributes 

Able to adapt to changing priorities and workloads 

Strong organizational skills with excellent attention to detail 

Strong written and verbal communication skills in English 

Ability to manage multiple priorities in a fast-paced environment 

Excellent stakeholder management skills and experience. 

Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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