Human Resources Administrator

Overview

A growing organization is seeking a detail-oriented Human Resources Administrator to support day-to-day HR operations and general administrative needs. This role is ideal for someone who thrives in a fast-paced environment, values confidentiality, and enjoys supporting both people and processes.

The HR Administrator will support core HR functions across the employee lifecycle, assist with recruiting coordination and benefits administration, and play a key role in company events, travel coordination, and office operations.

Key Responsibilities

Human Resources Administration

- Maintain accurate employee records within the HRIS, including new hires, status changes, and terminations

- Prepare and process onboarding documentation (offer letters, I‑9s/E‑Verify, background checks, new hire paperwork) and coordinate new hire orientation and Day‑1 logistics

- Support benefits administration, including enrollments, qualifying life events, invoice reconciliation, and routine employee inquiries

- Assist with timekeeping and payroll administration by collecting and validating changes, auditing timesheets, and routing approvals

- Maintain HR calendars, shared inboxes, and compliance tracking (training completions, acknowledgments, EEO, leave documentation)

- Draft HR communications, templates, and standard operating procedures; maintain HR forms and intranet content

- Support recruiting coordination, including job postings, interview scheduling, candidate travel, and reference checks

- Assist with HR reporting and metrics such as headcount, turnover, and recruiting dashboards

Administrative & Office Support

- Provide general administrative support across departments as needed

- Assist with scheduling meetings, managing correspondence, and handling office-related tasks

Event, Travel & Hospitality Coordination

- Assist in planning and coordinating company events, meetings, and employee activities

- Manage logistics for events, including catering, venues, and attendee communications

- Coordinate domestic travel arrangements for leadership and visiting guests, including flights, lodging, transportation, and itineraries

- Maintain office kitchen, break room, and meeting space supplies

- Coordinate hotel accommodations and negotiate annual hotel contracts for visitors and events

- Ensure meeting rooms and common areas are clean, stocked, and visitor-ready

Guest & Visitor Coordination

- Coordinate hotel and transportation logistics for visiting guests

- Communicate schedules and itineraries with guests and internal stakeholders

- Ensure company vehicles used by visitors are prepared and ready for use

Qualifications

Education & Certifications

- Bachelor’s degree in Human Resources, Business Administration, or a related field

- HR certification (PHR, SHRM‑CP, etc.) is a plus

Experience & Skills

- 2–4 years of experience in an HR Assistant, HR Coordinator, or administrative role supporting HR functions

- Working knowledge of HR processes and employment documentation

- Experience with HRIS platforms such as Paylocity, ADP, UKG, or BambooHR preferred

- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

- Strong organizational and time-management skills with the ability to manage multiple priorities

- Excellent communication and interpersonal skills with a customer-service mindset

- High level of discretion and confidentiality

- Detail-oriented with a proactive, solution-focused approach

Job Type & Location

This is a Contract to Hire position based out of Franklin, TN.

Pay and Benefits

The pay range for this position is $23.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Franklin,TN.

Application Deadline

This position is anticipated to close on Mar 3, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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