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Position Summary:
Reporting to the Faculty Human Resources Advisor, the Human Resources Administrator acts as resource person to Faculty managers, employees, academic supervisors and researchers. Provide support and information on a variety of matters related to unionized employment categories in AMUSE, MUNACA, AMURE, and AGSEM. Initiates job requisitions and postings, monitors incoming applications, performs reference checks. Process Workday transactions such as tracking of leaves and probationary period, terminations, contract renewals, salary adjustments, new staff onboarding, and other day-to-day administrative issues. Gathers documents for grievances. Provide information regarding HR policies to employees.
Primary Responsibilities:
Responds to a variety of general and moderately complex requests and need for assistance. Acts as resource person to employees.
Monitors compliance with collective agreements for multiple employee groups. Maintain excellent working relationships with Faculty and central HR stakeholders.
Processes appointments, renewals, employee transfers, etc., according to procedures and regulations. Handles timely notifications to MUNACA (e.g. confirmation of successful probation, delays in posting vacant positions or abolition/closing of existing positions, etc.).
Provide administrative support in the talent acquisition process for unionized positions. Engages in end-to-end process. Maintains familiarity with the Work Study Subsidy Management program and its integration into Workday.
Administers and provides guidance on types of leaves (STD, LTD, maternity/parental, adoption, paternity, unpaid) ensuring proper process and documentation is provided. Addresses inquiries about impact of certain leave types on vacation and benefits.
Adjusts in WD Time off balances with carry over of vacation due to leaves, or balances for employees transferred from another faculty. Verifies time off balances for Terminating employees.
Assists with the administration of the annual government-sponsored program Canada Summer Jobs.
Responds to general inquiries from researchers with regards to HR policies and immigration regulations
Assembles documentation for grievances, arbitration, or other purpose, in preparation for hearings, or responses to grievances.
Keeps abreast of new WD reports or updated functionality of system. Maintains familiarity with frequently-used sections of Knowledge Base in order to better guide administrative and support staff to existing resources and processes. Assists new supervisory staff with WD security roles.
Implements and maintains systems and procedures for management and safekeeping of staff files and HR documents on a shared drive. All record-keeping must be complete, consistent and transparent.
Carries out other duties as assigned; assists as needed with “backfill” of WD tasks when department administrators are absent.
Acts as liaison with Central Talent Acquisition unit for verification of the list of recipients of service recognition Milestones.
Plans and organizes meetings; handles logistics and room bookings.
Other Qualifying Skills and/or Abilities
Proven ability to work with information of a sensitive and confidential nature. Proficiency with the use of Workday. Demonstrated ability to work in a computerized environment using MS suite (Outlook, word-processing, spreadsheets and presentation software) as well as virtual tools like Teams and Zoom.
Must be fluently bilingual in English and French, both spoken and written. Knowledge of English: McGill University is an English-language university where day-to-day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4
As one of Montreal's Top Employers, here is what we offer:
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
DEC III 3 Years Related Experience /Annual Salary:
(MPEX Grade 03) $61,990.00 - $72,930.00 - $83,870.00Job Profile:
MPEX-HRM1D - Human Resources Generalist - Professional 1 (Excluded)Hours per Week:
33.75 (Full time)Supervisor:
Director AdministrationPosition End Date (If applicable):
Deadline to Apply:
2026-02-15McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.