Job Title:                                            Human Resources Administrator Name of Employer:                         Pacific Coast Community Resources Inc. – also known as PCCRI Address of work location:            1805 Scarborough Crescent, Port Coquitlam, British Columbia., V3C 2R2, Canada Employment Term:                         Full-time, Permanent, On-site work Duties : 1. Employee Lifecycle Administration + Manage the end-to-end onboarding process for new hires, including communications, shift confirmations, onboarding checklists, and orientation schedules. + Ensure accurate collection and verification of all required documentation, such as identification, certifications, and other employment forms. + Process all employment lifecycle changes, including shift change requests, employee name/address/SIN updates, exit requests, and Record of Employment (ROE) requests. + Administer approved leave and return-to-work processes. + Serve as a primary point of contact for new hires, addressing onboarding-related inquiries. 2. Clearance & Compliance Management + Coordinate and monitor the HUB and SRAT clearance processes, ensuring all information is submitted, verified, and compliant. + Liaise with program managers and stakeholders to resolve discrepancies, address questions, and prevent delays. + Conduct and record reference checks as part of the clearance and recruitment process. + Maintain accurate and up-to-date records of all clearance statuses, escalating issues as needed. + Perform monthly audits of HR trackers to ensure compliance with company policies and legal requirements. + Maintain personnel records, union deduction slips, and work permit records, providing timely updates on expirations. 3. Recruitment Support + Support full-cycle recruitment activities, including pre-screening candidates and assisting with interviews as required. + Create offer letters for new employees in collaboration with managers and the HR Director. + Collaborate with hiring managers to align onboarding timelines and expectations with organizational values. 4. HR Reporting, Systems and Process Improvements + Generate reports on HR metrics such as onboarding effectiveness, clearance timelines, and process efficiency. + Administer employment verification and income verification letter requests. + Identify areas for improvement in HR processes, recommending and implementing solutions to enhance efficiency and the employee experience. + Maintain proficiency with database management programs or HRIS systems. 5. Employee Engagement & Communication + Coordinate employee recognition, incentive programs, and staff appreciation events to promote engagement and morale. + Assist with the execution of engagement surveys and analyze results to identify trends and areas for improvement. + Communicate HR policies, procedures, and standards to employees and other stakeholders as requested. + Support HR projects, including updates to websites, social media platforms, and newsletters. 6. General Administrative Support: + Provide administrative support and backup for the front desk as needed. + Participate in and record minutes for staff meetings and multi-disciplinary team meetings. + Contribute to the Health and Safety program, including record keeping, and participate in OH&S drills and inspections as required. + Perform other related duties as required to support organizational objectives. Education:          Bachelor Degree in human resources management, business administration, industrial relations, or completion of a professional development program in human resources administration. Experience:        Minimum of five (5) years of recent, relevant experience in a human resources or benefits role. Specific experience and skills are required in:   + Technical Proficiency: Advanced skills in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and hands-on experience with HRIS or database management systems. + HR Knowledge: Practical experience managing the complete employment lifecycle. Familiarity with HR best practices, labour laws, collective agreements, and BC employment regulations is preferred. + Communication & Interpersonal Skills: Excellent verbal and written communication skills, with a demonstrated ability to interact effectively and diplomatically with a diverse group of people at all organizational levels. + Organizational Skills: Superior attention to detail, organizational, and time-management skills, with a proven ability to multitask, meet intensive deadlines, and follow through on assignments in a fast-paced environment. + Professional Qualities: A high degree of professionalism, integrity, and the ability to maintain strict confidentiality. Collaborative team player with a positive manner and strong relationship-building skills. Salary :                 CAD $86,320.00 per annum Hours:                  40 hours per week Language Requirements :              English Benefits: Extended health, dental, and vision coverage, Employee & Family Assistance Program, RRSP/pension plan, Maternity and parental leave (as per legislation), 15 days paid vacation. Applications to be sent to :          Nimmi Thomas at: nthomas@pccri.com - Email only please   Powered by JazzHR