Description

Position Summary:

The Executive Assistant & Human Resources Representative is a dual-role position responsible for providing high-level administrative support to the CEO, while managing key human resources functions. This individual will ensure smooth day-to-day operations, maintain confidentiality, and foster a positive and compliant work environment. The ideal candidate is detail-oriented, proactive, and experienced in both executive support and HR leadership.

This is a full-time, in-person position based at our primary office location in Bethesda, MD. The employee may be required to travel to the company’s second location in Nottingham, MD, as needed, using their own reliable transportation.

Key Responsibilities

Executive Support:

•Manage calendars, schedule meetings, and coordinate travel arrangements for the CEO.

•Prepare and edit correspondence, reports, presentations, and other documents.

•Serve as the liaison between the CEO and external stakeholders.

•Handle confidential information with discretion and professionalism.

•Organize and coordinate executive-level meetings, including agenda preparation and minute-taking.

•Assists with other departments as needed for projects, events, etc.

Human Resources Representative:

•Oversee the full employee lifecycle, including recruitment, onboarding, performance reviews, and offboarding. In this role, the Human Resources Representative will also be responsible for overseeing and administering the training of new hires.

•Ensure proper record keeping, facilitate company-wide communication, and assist with wage and salary administration.

•Manage the company’s leave of absence and workplace accommodation requests.

•With the assistance of Company’s in-house counsel, maintain and update HR policies, procedures, and employee handbook in compliance with legal and regulatory requirements. The Human Resources Representative will also be responsible for ensuring company-wide compliance with established personnel policies and procedures and will act in concert with the management team as directed to enforce personnel policies and procedures.

•Serve as the point of contact for employee relations issues, providing guidance and ensuring fair resolution.

•With the assistance of Mistral’s accounting team, manage benefits administration, payroll coordination, and employee records. Benefits administration includes, but is not limited to, managing the logistics for open enrollment activities, including employee education sessions. The Human Resources Representative will also be responsible for overseeing benefit plan communications and ensuring employees’ questions and matters are handled quickly and effectively.

•Ensure compliance with labor laws, EEO regulations, and workplace safety standards.

•Develop and implement HR strategies aligned with organizational goals.

•Coordinate employee engagement initiatives, training, and development programs.

Skills

Human resources, executive support, office manager, Onboarding, employee relations, recruiting, ADP, MS office, benefits, performance management, calendar management, travel arrangements, presentations, Paychex, Bamboo

Additional Skills & Qualifications

•Bachelor’s degree in Human Resources, Business Administration, or related field (Master’s degree or HR certification preferred).

•5+ years of experience in a similar combined executive assistant and HR role.

•Strong knowledge of employment laws and HR best practices.

•Excellent organizational, communication, and interpersonal skills.

•Proficiency in Microsoft Office Suite and HR software (e.g., ADP, Paychex, BambooHR).

•Ability to handle sensitive and confidential information with integrity.

•Exceptional time management skills and the ability to prioritize multiple tasks.

•Demonstrated proactive approaches to problem-solving with strong decision-making capability.

•Must have a valid driver’s license and access to reliable transportation for occasional travel to the company’s second location.

Experience Level

Intermediate Level

Pay and Benefits

The pay range for this position is $31.25 - $45.68/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bethesda,MD.

Application Deadline

This position is anticipated to close on Jun 4, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.