Job Title: Operations Coordinator

Job Description

The Operations Coordinator will support the administration and execution of mobility programs, including domestic and international relocations, transfers, and remote work arrangements. This role involves advising managers on mobility policies, coordinating relocation packages, partnering with internal and external stakeholders, and maintaining internal documentation.

ResponsibilitiesSupport the administration and execution of mobility programs such as domestic/international relocations, transfers, and remote work arrangements.Advise managers on mobility policies and ensure completion of necessary documentation and approvals.Coordinate relocation packages and assist employees with related queries and escalated issues.Partner with internal stakeholders and external vendors on immigration and relocation matters, including processing employment authorizations and visa applications.Collaborate with Talent Acquisition and Compensation teams to ensure alignment on new hire immigration needs, relocation cost estimates, and onboarding processes.Liaise regularly with tax and relocation vendors; track action items and meeting deliverables.Maintain and update internal documentation and content, such as intranet pages, contracts, and contact lists.Prepare monthly headcount and termination reports; align immigration status reporting using Excel tools such as VLOOKUP.Assist with invoice reconciliation and administrative coordination of relocation event cards.Support internal branding efforts by helping develop recruitment marketing assets in print, digital, graphic, and textual formats.Essential SkillsPrior experience in Human Resources or administrative support; experience in global mobility or immigration is highly preferred.Excellent verbal and written communication skills, with the ability to present and influence across stakeholder groups.Strong organizational skills and the ability to manage multiple priorities independently.Proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel, specifically VLOOKUP.Collaborative, flexible, and proactive mindset with high attention to detail.Additional Skills & QualificationsBackground in life sciences or biotech is a plus but not required.Work Environment

This position offers a remote work environment with 1-2 days a month required in the office in San Diego.

Pay and Benefits

The pay range for this position is $27.00 - $33.75/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in San Diego,CA.

Application Deadline

This position is anticipated to close on Aug 13, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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