Job Summary: Provides administrative and operational support to the Human Resources Department, assisting with a variety of tasks while also supporting HR processes. This role helps administer employee benefits, supports HR policies and compliance, and serves as a point of contact for employees on general HR inquiries. The position requires a balance of administrative accuracy, knowledge of HR practices, and the ability to support initiatives that enhance the employee experience.

Essential Duties and Responsibilities: 

•    Manages completion of onboarding activities for new hires, including paperwork, orientation, and assistance with benefits enrollment.

•    Supports new hire integration by managing first-day logistics and orientation.

•    Coordinates post-onboarding follow-up, ensuring all administrative tasks are completed.

•    Co-facilitates benefits orientation sessions during onboarding, alternating presentation responsibilities to educate new hires on available benefits.

•    Assists with the uniform process with new hires and annual allowances.

•    Performs year-end benefits reconciliation to ensure accurate reporting and documentation of employee benefits.

•    Monitors deadlines for benefits submissions and follows up with employees to ensure compliance.

•    Assists with maintenance and upkeep of personnel files including MedTrainer.

•    Reviews documentation related to insurance discount comparability assessments.

•    Review payroll reports and documentation to ensure accuracy and compliance.

•    Assists with Family Medical Leave and Leave of Absence processes.

•    Handles HR office communications, including mail and inter-office messages, to support efficient departmental operations.

•    Responsible for scanning and maintaining employee documents within electronic personnel files, ensuring confidentiality and organization.

•    Provides general support to Human Resources

•    Other duties as assigned. 

Education and/or Work Experience Requirements: 

•    Bachelor’s in Human Resources, Business or Health Administration or equivalent experience is required.  

•    1–2 years of HR support experience or internships or practicum experience in HR preferred

•    Knowledge of federal/state employment laws (FLSA, FMLA, ADA, Title VII, etc.)

•    Strong communication and relationship-building skills

•    High confidentiality and professionalism

•    Ability to manage multiple priorities in a fast-paced environment

Physical Requirements/Working Conditions: 

•    Work is sedentary in nature; however, the ability to stand and/or walk for periods of one hour intervals; stooping, bending, reaching, lifting approximately 25 pounds is required.

•    Conveys a professional and positive image and attitude regarding the organization.

•    Develops good rapport with staff.