Details **Open Date** 01/20/2026 **Requisition Number** PRN44066B **Job Title** Grants and Contracts Officer **Working Title** Grants and Contracts Officer **Career Progression Track** P00 **Track Level** P2 - Developing, P1 - Entry Level Pro **FLSA Code** Administrative **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** **VP Area** Academic Affairs **Department** 01657 - CSW TRANSLATIONAL RESEARCH **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** $50,000 - $58.039 **Close Date** 04/17/2026 **Priority Review Date (Note - Posting may close at any time)** **Job Summary** **Grants and Contracts Officer** Facilitate the grant process pre- and post-award for the university. Coordinate cross-departmentally to research, prepare, finalize, submit, and follow-up on industry, foundation, and/or government grants. Research and draft proposals, develop budgets, and manage the submission process ensuring deadlines are met. Process grant reconciliations, maintain records, and communicate with funders. Establish relationships with foundations. Hybrid or fully remote work may be available after an initial onboarding period; however, candidates must reside within the state of Utah. Occasional in-person meetings may be required. **Learn more about the great benefits of working for University of Utah: benefits.utah.edu** **The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.** **Responsibilities** **Grants and Contracts Officer, I** Facilitate the grant process pre- and post-award for the university. Coordinate cross-departmentally to research, prepare, finalize, submit, and follow-up on industry, foundation, and/or government grants. Research and draft proposals, develop budgets, and manage the submission process ensuring deadlines are met. Process grant reconciliations, maintain records, and communicate with funders. Establish relationships with foundations. Requires basic skill set and proficiency. Conducts work assignments as directed. Closely supervised with little latitude for independent judgment. Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree. This is an Entry-Level position in the General Professional track. **Grants and Contracts Officer, II** Facilitate the grant process pre- and post-award for the university. Coordinate cross-departmentally to research, prepare, finalize, submit, and follow-up on industry, foundation, and/or government grants. Research and draft proposals, develop budgets, and manage the submission process ensuring deadlines are met. Process grant reconciliations, maintain records, and communicate with funders. Establish relationships with foundations. Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment. Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience. This is a Developing-Level position in the General Professional track. **Job Duties:** + Serve as lead on pre-award support for all contracts, including proposal and scopes of work as needed, interpret sponsor/proposal requirements and ensure current proposal meets them, assist in drafting budgets, budget justifications, and rebudgeting + Manage indirect costs and benefits, as required by university and federal regulations + Coordinate with external sponsors and internal units on proposal submission + Collect necessary documents and signatures using approved university templates + Ensure contracts and proposals move efficiently through each state of review + Follow-up with parties regarding timeline changes + Submit proposals in eProposal + Serve as lead on contract post-award support + Review signed contracts for completions, ensure all signatures are obtained + Manage contract and grant congruence + Coordinate with GCA / OSP to set up final proposal in eAward + Create a UBudget to convert the current budget documents into the University’s budget management system + Ensure any carry forward restrictions or fiscal year deadlines are included in management reports + Mange distributions at PI’s discretion + Coordinate with other departments to ensure distributions are accurate + Review management reports to ensure changes are accurately reported and reflected + Invoice tracking and preparation of reports; Complete ePARS ( QUARTERLY ) + Manage specific project contracts + Manage, review, and coordinate petty cash and gift card requests + Manage independent contractor agreements and finances **Minimum Qualifications** **EQUIVALENCY STATEMENT :** 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience). **Department may hire employee at one of the following job levels:** **Grants and Contracts Officer, I:** Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree. **Grants and Contracts Officer, II:** Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience. **Preferences** **Type** Benefited Staff **Special Instructions Summary** **Additional Information** _The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students._ _Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities._ _The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both._ _To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:_ _Director/ Title IX Coordinator_ _Office of Equal Opportunity and Affirmative Action ( OEO /AA)_ _383 University Street, Level 1 OEO Suite_ _Salt Lake City, UT 84112_ _801-581-8365_ _oeo@utah.edu_ _Online reports may be submitted at_ **oeo.utah.edu** **_For more information:_** **https://www.utah.edu/nondiscrimination/** **_To inquire about this posting, email:_** **employment@utah.edu** **_or call 801-581-2300._** _The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules._ _This position may require the successful completion of a criminal background check and/or drug screen._ _https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South._