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University Advancement (UA) promotes McGill to its global community and to the public, engaging alumni, volunteers and friends of the University, and building on McGill’s record of fundraising success in support of University priorities.
By joining UA, you can be part of a dynamic and exciting team of professionals that is making an extraordinary impact on the world by advancing the philanthropic and engagement ambitions of McGill University.
To find out more about UA, please visit us at www.mcgill.ca/advancement/ua-careers .
Position Summary:
Under the general direction of the Senior Advisor, Compliance, the Gift Agreement Officer is responsible for drafting Memorandums of Agreement, providing expertise and advice to support the development activities related to the solicitation and approval process of all University major gifts and the stewardship of legal obligations.
Main duties and responsibilities:
Draft, review and analyze documentation for new major philanthropic gifts to the University as well as related amendments.
Evaluate impact of various University policies and practices and legal requirements on potential gifts to the University and provide feedback to stakeholders concerning proposed gifts. Recognize when to consult Legal Services concerning potential gifts.
Propose and negotiate gift documentation and liaise with various internal clients involved in approving and formalizing gifts, including Legal Services, University Advancement colleagues, Office of the Provost and Executive Vice-President (Academic), Office of the Vice-Principal (Administration and Finance), Office of the Associate Dean, Student Life and Learning, and occasionally with external donors.
Obtain required internal approvals related to philanthropic agreements (naming, matching, CESA, etc.).
Ensure proper safekeeping of documentation and recording of legal obligations stewardship tasks resulting from philanthropic agreements in client management system.
Develop standardized gift documentation, in collaboration with Legal Services and relevant Advancement functions.
Work with Associate Director, Donation and Compliance, and the Compliance team, to solve gift compliance issues, and with Advancement colleagues regarding stewardship matters at all phases of gift cycle, and answer questions from beneficiary units related to philanthropic funds.
Participate in the development and implementation of policies and procedures on matters that pertain to Advancement.
Develop and conduct formal and informal training for Advancement colleagues regarding documentation, terms, funding and donation types.
Undertake special projects and perform related duties as required.
Other Qualifying Skills and/or Abilities
Undergraduate Law degree, preferred.
Proven experience, preferably in higher education setting in contract drafting, student awards, stewardship, compliance, development or related field such as management or paralegal work.
Excellent interpersonal skills with strong communication skills.
Ability to communicate clearly in writing what is needed in order to finalize an agreement or other mandate/project.
Ability to act with diplomacy, tact when proposing, and negotiating gift documentation with internal clients and with external donors.
Demonstrated ability to manage competing priorities when high demand for documentation and/or reports or other information.
Ability to work autonomously and as part of a team in a complex, changing, fast-paced environment.
High attention to details and organization skills.
Demonstrated knowledge of the McGill environment is an asset.
Demonstrated ability to work in a PC environment, using MS Office, and client-server database software.
Knowledge of French and English. McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.
As one of Montreal's Top Employers, here is what we offer:
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
Bachelor's Degree 3 Years Related Experience /Annual Salary:
(MPEX Grade 05) $71,890.00 - $89,860.00 - $107,830.00Job Profile:
MPEX-COM2C - Development & Alumni Relations - Professional 2Hours per Week:
33.75 (Full time)Supervisor:
Senior Advisor, CompliancePosition End Date (If applicable):
Deadline to Apply:
2026-02-03McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.