Description Are you energized by a busy environment where no two days look the same? Do you thrive when you’re wearing multiple hats in a small-mid sized business setting? If you love being the glue that holds a business together — we’d love to meet you! We’re seeking a high‑trust, proactive Office Operations Manager/Bookkeeper who can fully own the role, improve systems, close gaps, and keep an established $10M/year business running smoothly and efficiently. This is a role for someone who takes pride in being indispensable. Office Operations & Internal Coordination You’ll keep the entire operation humming, including: + Purchasing supplies and maintaining stock for office + warehouse + New vendor setup and ongoing vendor communication + Document control and organizing critical company records + Email and phone communication with customers, employees, and vendors + Supporting management, field service technicians, warehouse staff, and construction teams + Handling multiple issues at once — especially during busy morning kickoff hours + Keeping timelines tight and business operations predictable Bookkeeping & Financial Support You’ll be the financial control center, managing: + A/R → invoicing, customer billing, and collections support + A/P → processing bills, coding expenses, and ensuring timely payments + Reconciliations → basic account reconciliations to keep finances clean and accurate + Preparing financial information for an outside accounting/payroll firm + Gathering weekly timesheets, reviewing job allocations, and prepping payroll for CPA submission + Supporting annual insurance updates and helping maintain compliance with state organizations + Helping manage 5,000+ invoices per year with precision Field & Warehouse Support This role keeps the operational engine moving by: + Maintaining accurate work orders + Tracking parts and product placement + Coordinating with technicians to ensure jobs are documented correctly + Making sure billing and paperwork stay aligned + Protecting timelines, jobs in progress, and cash flow predictability What Success Looks Like The right person will: + Fully own the role with high accountability and trust + Improve internal systems and processes + Proactively identify and close gaps before they become issues + Multitask confidently while supporting many moving parts (daily!) + Keep the business organized, efficient, and prepared year‑round + Thrive in a steady, consistently busy environment Requirements You’re a Great Fit If You: + Have strong experience with office operations and bookkeeping- specifically while using QuickBooks + Enjoy fast‑paced days with lots of variety + Are highly organized and detail‑oriented + Communicate clearly, personably and professionally + Are tech‑savvy and enjoy improving workflows + Take pride in being the dependable, steady presence a team counts on + Love solving problems and keeping everyone on the same page This position truly sits at the heart of the business. You keep technicians moving, invoices flowing, vendors aligned, customers informed, and leadership supported. When the office runs well — it’s because of you. (and you're highly appreciated for it) Apply today and become the person who keeps everything (and everyone) running smoothly. For a confidential career conversation, you can also send your resume directly to leasha.carpenter@roberthalf com Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .