Job Title: Front Desk Administrative Assistant
Job Description

The Front Desk Administrative Assistant plays a crucial role in managing the reception area to ensure effective telephone and mail communications both internally and externally, thereby maintaining a professional environment and culture. This position serves visitors by greeting, welcoming, directing, and announcing them appropriately, ensuring a positive first impression. The role also involves answering, screening, and forwarding incoming phone calls while providing basic information when needed.

ResponsibilitiesServe visitors by greeting, welcoming, directing, and announcing them appropriately.Answer, screen, and forward incoming phone calls while providing basic information when needed.Receive and sort daily mail, shipments, and courier deliveries.Maintain security by following procedures and controlling access.Perform clerical duties such as filing, photocopying, collating, and scanning.Coordinate overall administrative activities for the office.Manage the Document Control Program.Maintain the program log for vendors and guests.Oversee office equipment maintenance, office layout, arrangement, and housekeeping of office facilities.Provide administrative assistance to the Human Resource, Warehouse, and other related departments.Essential SkillsStrong clerical and administrative skills.Excellent customer service orientation.Proficiency in Microsoft Office products, including Excel and Outlook.Bilingual skills, particularly in Spanish, are a huge plus.Great people skills with the ability to communicate professionally via phone and email.Additional Skills & QualificationsExperience with Teams is a nice to have.Must have a good attitude, be a self-starter, and a problem solver.Assertive yet friendly personality that works well with others in a team environment.Work Environment

This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The working hours are from 8:00 AM to 4:30 PM, Monday through Friday. The company encourages employees to grow and take on new opportunities, supporting them in applying for internal positions that assist in reaching their career goals.

Job Type & Location

This is a Contract to Hire position based out of Eugene, Oregon.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Eugene,OR.

Application Deadline

This position is anticipated to close on Sep 3, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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