In a world of possibilities, pursue one with endless opportunities. Imagine Next! At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible. **Job Description:** **_Position Overview_** _The Administrative Assistant – Vehicle Fleet Management provides administrative and operational support to the Fleet Manager and broader fleet operations team. This role is responsible for coordinating documentation, data entry, scheduling, and communication related to company vehicles to ensure safe, compliant, and cost-effective fleet operations._ **_Key Responsibilities_** + _Maintain and update fleet asset records (vehicle inventory, VINs, license plates, titles, assignments, mileage, utilization, etc.) in the fleet management system._ + _Track and schedule routine and corrective maintenance, inspections, and repairs; coordinate with internal staff, vendors, and service providers._ + _Monitor and support compliance with company policies and applicable regulations (e.g., registrations, inspections, emissions, insurance, safety documentation)._ + _Assist with driver onboarding/offboarding processes related to vehicle assignments, keys, fuel cards, telematics devices, and required documentation._ + _Process and reconcile fleet-related invoices, purchase orders, and expense reports; work with Procurement and Finance as needed._ + _Support fuel card administration, including card issuance, cancellations, PIN management, and usage audits._ + _Collect, compile, and validate data to support fleet reporting (utilization, downtime, cost, fuel consumption, safety metrics, etc.)._ + _Respond to routine inquiries from drivers, supervisors, and vendors regarding vehicles, maintenance, fuel cards, and related processes._ + _Maintain organized digital and physical filing systems for fleet documents (titles, registrations, insurance certificates, maintenance records, etc.)._ + _Assist with accident/incident reporting and documentation, including gathering information and coordinating with Risk/Insurance as directed._ + _Support the implementation and administration of telematics or GPS systems, including data accuracy checks and basic troubleshooting coordination._ + _Prepare correspondence, forms, and basic presentations or reports as requested by the Fleet Manager or department leadership._ + _Perform general administrative duties such as meeting scheduling, calendar support, note-taking, and distribution of communications related to fleet operations._ **_Required Qualifications_** + _High school diploma or equivalent._ + _2+ years of administrative experience in an office, operations, logistics, or related environment._ + _Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)._ + _Experience managing data in spreadsheets, databases, or business systems._ + _Strong attention to detail and accuracy in data entry and recordkeeping._ + _Effective written and verbal communication skills._ + _Ability to organize and prioritize multiple tasks with limited supervision._ **_Preferred Qualifications_** + _Experience supporting vehicle fleet, transportation, logistics, construction, or field operations._ + _Familiarity with fleet management, maintenance tracking, or telematics systems._ + _Basic understanding of vehicle documentation (titles, registrations, inspections, insurance)._ + _Experience working with external vendors and service providers._ **_Competencies_** + _Demonstrated reliability, professionalism, and customer service orientation._ + _Ability to work collaboratively with field staff, drivers, managers, and support departments._ + _Problem-solving mindset with willingness to learn fleet processes and systems._ + _Ability to handle confidential information and sensitive data appropriately._ **_Clearance / Other Requirements_** + _Must have a valid driver’s license._ + _Must be able to meet Parsons’ employment and background verification requirements._ **Security Clearance Requirement:** None This position is part of our Federal Solutions team. The Federal Solutions segment delivers resources to our US government customers that ensure the success of missions around the globe. Our intelligent employees drive the state of the art as they provide services and solutions in the areas of defense, security, intelligence, infrastructure, and environmental. We promote a culture of excellence and close-knit teams that take pride in delivering, protecting, and sustaining our nation's most critical assets, from Earth to cyberspace. Throughout the company, our people are anticipating what’s next to deliver the solutions our customers need now. We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle! Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status. We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY! Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ . About Us Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide. Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+. For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.