The Office of the Executive Vice President and Provost seeks candidates for a Faculty Affairs & Personnel Actions Associate. This position will report directly to the Associate Provost for Academic Administration within the Office of the Executive Vice President & Provost; works closely with the Vice Provost for Faculty Affairs and is a member of a collaborative team of professional staff supporting faculty personnel processes across the University. 

 

This position provides critical operational and project management support for major faculty affairs processes within the Office of the Executive Vice President & Provost. The incumbent is responsible for managing cyclical processes and designing and maintaining systems that support faculty personnel actions. The position requires strong organizational skills, technical proficiency, and the ability to collaborate effectively across diverse stakeholder groups. The ideal candidate is collaborative and adaptable, with the ability to balance a strong attention to detail while keeping sight of the bigger picture. 

Key Responsibilities 

Faculty Affairs Process Management, Guidance & Support 

Oversee, enhance, design, and support faculty affairs workflows and systems in alignment with institutional and stakeholder requirements, and in support of timely and well-informed decision-making and accurate reporting. Work collaboratively to improve and sustain transparency and response times; to ensure data integrity across enterprise and local systems; and to ensure compliance with institutional standards and policies. Partner with, and provide training, mentoring, technical support, and ad hoc guidance and consulting to faculty affairs and HR staff as appropriate to ensure compliance with institutional standards and smooth workflows. This includes creating procedural guides and maintaining detailed schedules to support onboarding, knowledge transfer, and standardization workflows. 

Faculty Personnel Actions 

Co-Lead preparation, quality review, and delivery of personnel actions (elections, promotions, endowed chair actions, emeritus), ensuring accuracy and alignment with policy. 

Manage complex, high‑volume action cycles using enterprise systems (Workday), as well as customized applications, and partner with HR on data validation and mass‑upload processes (EIB).  

Collaboration & Service

Mentor colleagues to build capacity and resilience within the team. 

Serve on committees. 

Contribute to faculty affairs community-building activities and special events. 

Engage in University-wide initiatives and networking opportunities. 

Required Qualifications 

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Bachelor's degree.

​Experience: At least four years of relevant experience or Master's degree with at least one year of relevant experience. Relevant experience may be considered in lieu of a degree.

Demonstrated experience in project management and process improvement. 

Proficiency with Smartsheet, Workday, and/or other technical systems. 

Strong analytical skills and ability to interpret and apply policy. 

Excellent written and verbal communication skills. 

Ability to manage multiple projects and meet deadlines in a fast-paced environment. 

 

Preferred Qualifications 

Master’s in Higher Education Administration, Public Administration, or related field; or significant commensurate experience preferred. 

PMP certification, training undertaken or willingness to obtain. 

Experience in faculty affairs, academic administration, or HR within higher education. 

 

Core Competencies 

Collaboration: Builds strong relationships across units and fosters teamwork. 

Attention to Detail: Ensures accuracy in complex processes and data management. 

Adaptability: Responds effectively to evolving priorities and institutional needs. 

Leadership Potential: Demonstrates initiative and readiness for managerial responsibilities. 

  

About the Position

The anticipated salary for this position is $80,000 - $100,000 commensurate with education and experience. This is primarily a sedentary job involving extensive use of desktop computers. The job will occasionally require traveling some distance to attend meetings and programs.

This position is located on the UVA Grounds in Charlottesville, VA. This is a exempt-level, benefited position; learn more about UVA Benefits. This is a hybrid position with some in office presence required. This position will not be able to sponsor applications for immigration now or in the future. 

Application Timeline

This position will remain open until filled. Review of applications will begin on February 11, 2026. 

How to Apply

Applicants not employed at UVA please apply through the UVA job board; current employees please search and apply for jobs on the UVA Internal Careers website and complete an application. Complete an application with the following documents:

Resume

Cover Letter

Candidates should submit the cover letter and resume as one PDF document in the order listed. Applications without all required documents will not receive full consideration.

Reference Check Process

Please note that finalists will be asked to provide a list of three professional references. The selected applicant will pass a criminal background check.

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Contact

For questions about the application process, please contact Michele Jarman, Academic Recruiter.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.