The Facilities Manager is responsible for overseeing day-to-day facilities operations across a large portfolio of physical therapy clinics. This role ensures clinics are safe, compliant, well-maintained, and operationally efficient through effective vendor management, preventive maintenance programs, and cross-functional collaboration. The Facilities Manager supports business continuity, patient care, and operational excellence across all assigned locations. This role is also responsible for understanding lease obligations and ensuring compliance with applicable municipal, hospital, and regulatory requirements.
Essential Functions:
Oversee daily facilities operations for ~300 clinic locations, including maintenance, repairs, janitorial services, and life-safety systemsManage vendor relationships and ensure adherence to service level agreements (SLAs) and key performance indicators (KPIs)Coordinate and monitor preventive maintenance programs and ensure timely resolution of work ordersConduct regular facility inspections and implement corrective actions as neededMonitor compliance with applicable healthcare facility standards, including FGI Guidelines and other regulatory requirementsAssist with budgeting for maintenance, repairs, and capital improvements; track and control facilities-related costsMaintain accurate records in facility service ticketing systems and support reporting and dashboard updatesPartner cross-functionally with Real Estate, Operations, Safety, and other internal stakeholders to support clinic needsPrepare reports and presentations using Microsoft Excel, PowerPoint, and WordMaintain and upfit current, acquired, and new clinics to meet municipal and hospital guidelines (FGI, JCAHO, etc.)Perform other related duties assigned to support departmental and organizational objectivesRequired Skills & Abilities:
Proficiency in Microsoft Word, Excel, PowerPoint, and other Windows-based applicationsStrong organizational skills with the ability to prioritize and manage a high volume of work across multiple locationsDemonstrated ability to work successfully in a fast-paced environmentExcellent communication, relationship-building, and vendor management skillsStrong problem-solving and process improvement capabilitiesWorking knowledge of facilities operations, maintenance programs, and compliance requirementsAssist with budgeting for maintenance, repairs, and capital improvements; track and control facilities-related costsMaintain accurate records in facility service ticketing systems and support reporting and dashboard updatesPartner cross-functionally with Real Estate, Operations, Safety, and other internal stakeholders to support clinic needsPrepare reports and presentations using Microsoft Excel, PowerPoint, and WordPerform other related duties as assigned to support departmental and organizational objectivesRequired Credentials:
Bachelor’s degree requiredMinimum of three (3) years of experience in a Facilities Manager role with responsibility for managing a portfolio of locationsExperience supporting healthcare, medical, or clinical environments preferredKnowledge of FGI and JCO Guidelines and healthcare compliance standards preferredExpanding Access to Quality Care
At PT Solutions, we’re more than colleagues; we’re a tight-knit community united in our mission to expand access to quality care. Our commitment to you is evident in our industry-leading professional development opportunities. From ongoing evidence-based clinical education to dedicated mentorship opportunities and an APTA-accredited Orthopaedic Residency Program, we propel our clinicians toward excellence in physical therapy, occupational therapy, speech-language pathology, and athletic training.
As we aim to be the go-to rehabilitation provider, we seek committed professionals eager to join us in that mission. A career with PT Solutions is an opportunity to shape the industry and make a lasting impact.
Let’s go further together and transform care. Join the #PTSLife today!
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