Facilities Coordinator - Part time 25 hours Job ID 256266 Posted 16-Jan-2026 Service line GWS Segment Role type Part-time Areas of Interest Facilities Management Location(s) Melbourne - Victoria - Australia **Part time role – Mon-Fri 8.30am - 1.30pm (25 hours per week with potential to increase)** **Well remunerated role** **Exciting GWS client - Pharmaceutical** Work for CBRE Global Workplace Solutions (GWS) who are leaders in the facilities management industry providing self-delivery of technical/hard services. Endless growth opportunities and career pathways within our business. CBRE is the world's leading and largest commercial real estate services and investment firm; a growing and visionary organisation, comprised of the best and brightest professionals. Within Global Workspace Solutions, also known as GWS, we are invested in the development and unique needs of our diverse employees and client accounts. The purpose of this position is to Provide exceptional onsite support by combining **Facilities Coordination** , **Front-of-House (Reception)** , and **Mailroom Operations** responsibilities to deliver a seamless workplace experience for employees and visitors at the Hawthorn office. This part-time role ensures operational excellence, compliance, and customer service aligned with CBRE standards and client SLAs. **Key Responsibilities** 1) Facilities Coordination + Manage work orders in CMMS (IFM Hub), ensuring SLA compliance and accurate records. + Coordinate contractors: schedule, escort, manage permits-to-work and inductions. + Support and coordinate preventive maintenance and statutory compliance (fire systems, HVAC, etc.). + Liaise with landlord and property managers for base building issues, repairs, and building services coordination. + Maintain consumables, stationery and pantry items + Participate in safety programs, hazard reporting, and emergency procedures. + Provide weekly updates and maintain compliance trackers. 2) Reception / Front-of-House + Greet visitors, manage sign-in/out, issue passes, and ensure adherence to site safety briefings. + Handle calls, emails, and walk-up queries; escalate service requests as needed. + Coordinate meeting room bookings, AV checks (basic), and catering logistics. + Maintain professional presentation and client brand standards in the lobby. 3) Mailroom Operations + Receive, sort, and dispatch mail and parcels; maintain accurate logs. + Manage secure deliveries and notify recipients promptly. + Track and replenish mailroom consumables (satchels, labels, packaging). **About you:** + Strong customer service and communication skills. + Experience in facilities operations and/or office management. + Ability to liaise professionally with landlords, property managers, and vendors. + Proficiency in Microsoft 365 and CMMS platforms. + Ability to multitask and prioritize effectively. + Knowledge of WHS principles and emergency procedures. + Familiarity with contractor management and compliance processes. **What’s in it for you?** People are the foundation upon which our success is built. Our company is diverse and so are the opportunities for professional and career development. Our people are free to expand their skills and knowledge to drive their careers and reach their full potential. We value flexibility and our people work in ways that meet their work/life commitments and support their wellbeing, development and performance. Our people benefit from a range of educational, financial, lifestyle, health and wellbeing benefits and programs, corporate partnerships and discounts, CBRE Cares Foundation, competitive leave offerings and paid volunteer days. **Can we inspire you to join us?** At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)