Facilities Coordinator (Karachi) Job ID 233807 Posted 13-Aug-2025 Role type Full-time Areas of Interest Administrative Location(s) Karachi - Sindh - Pakistan **About the Role:** The purpose of this position is to provide assistance to Facility Management team in completion of multiple functions of building operations and maintenance for a facility, campus or portfolio of buildings. **What You’ll Do:** + Overseesand/orcoordinatesmaintenance/repairworkassignmentsperformedbytechnicians,vendorsandcontractorsperformingbuildingmaintenance,landscaping,andjanitorialwork. + Oversee soft service operation and staff – provide instruction and manage day to day responsibilities. + Respondstoclientinquiries andcomplaints.Ensures timelyandqualityservicedeliverytoclients. + Followsupwithclientstoensurecustomersatisfaction. + Performsfacilitiesinspectionsandprepares reports. + Maycoordinateandmanagemove,add,andchange activities. + Assistsinthepreparationofoperatingandcapitalbudgets. + Approval of additional works/ CAPEX or OPEX proposals. + Leading the tasks assigned to AFCs , submit report as required and reporting back with progress updates. + Managesvendorrelationshipsandtrains vendorsonworkorderandbillingprocedures.Processesinvoicesandensuresproper costcentercoding. + Reviewsperiodicreportsincludingfinancialsandexplainvariances.Workswiththe financeteamtocorrecterrors. + UsesPCand/orPDAfor workordersystem,email,ESS,processandprocedure training. + Work order management for all PPM corrective scheduled and service requests and customer feedback. + Food and fruits vendor management. Ensure the food is delivered on time and serves as per agrees timelines and menu. + Office daily cleaning and inspection and checklist for all sites. Monthly FE inspection checklist/monthly QHSE checklist. + Manage and keep track of office supplies and inventory for smooth supply of consumables, cleaning and other reprographics/stationary items. + Daycare management cleaning/drycleaning and other duties related to daycare. + Manage and arrange meeting rooms and conference room for executive and employes meeting. + Tracking expenses & budgets, preparing reports, and ensuring cost-effectiveness in facility operations + Manage health zone laundry, equipment and gym machines. + Addressing facility-related issues and requests from employees, ensuring a comfortable and functional work environment. + Serving as a point of contact between different functions and facility management, ensuring smooth communication and collaboration. + Manage overall health and safety of the site, Coordination with client for Emergency preparedness and emergency plans. + Reporting of hazards and incidents on site. + Management of asset life cycle, Replacement of end of life assets. Ensure asset list is updated as per new changes. + OT track record and management of blue collar staff. + First aid box management and checklist. + Inventory of criticalspares parts for asset maintenance. + Executive Room and washroom management. + Crockery management for cafeteria. + Medical claims for staff. + Otherdutiesmaybe assigned **.** **SUPERVISORY RESPONSIBILITIES** + Formal supervisory responsibilities for the soft service team + Co-ordinate’s work and assign tasks. **What You’ll Need** To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. **EDUCATION and EXPERIENCE** + General Education Degree. + Preference for Engineering, Administrative, or Facilities related qualification. + Minimum of 03 years of related experience and/or training. **COMMUNICATION SKILLS** + Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. + Ability to write routine reports and correspondence. + Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. + Ability to effectively present information to an internal department and/or large groups of employees. **FINANCIAL KNOWLEDGE** + Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages. **REASONING ABILITY** + Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills. **OTHER SKILLS and/or ABILITIES** + Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet. Ability to use work order system. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)