Horseshoe Bay Resort is seeking a highly organized and detail-oriented Facilities Coordinator to support the Engineering Department. This role is essential to the daily operations of the resort, providing administrative, operational, and coordination support to ensure facilities systems, documentation, and communication function efficiently.

Job Overview

The Facilities Coordinator serves as the primary administrative and coordination support for the Director of Engineering and Facilities team. Responsibilities include office administration, work order coordination, timekeeping, invoice processing, and documentation management. The position requires strong organizational skills, professionalism, and the ability to adapt quickly in a fast-paced environment.

Essential Job Functions

Answer incoming calls and maintain a professional, organized facilities office.

Coordinate schedules, appointments, and departmental meetings for the Director of Engineering.

Prepare, compose, and transcribe professional correspondence and departmental communications.

Maintain accurate associate time records.

Coordinate, assign, and track all maintenance and preventive maintenance work orders across the resort.

Assign purchase orders, monitor inventory levels, and order supplies and equipment as needed.

Verify, code, date, and submit invoices to Accounting for payment.

Maintain and update MSDS documentation and manufacturer recommendations for all mechanical and facilities equipment.

Inspect engineering associate uniforms to ensure compliance with departmental standards.

Communicate effectively with internal departments while maintaining professionalism during high-pressure or time-sensitive situations.

Minimum Qualifications

High school diploma or equivalent.

Minimum of two (2) years of experience in an administrative, facilities, or operations support role.

Proficiency in Microsoft Office applications, email systems, and typing.

Basic math skills and strong reasoning abilities.

Preferred Qualifications

Exceptional organizational and time-management skills with strong attention to detail.

Self-motivated professional capable of working independently.

Strong interpersonal skills with clear verbal and written communication in English.

Proven clerical, tracking, and documentation skills.

Experience with UltiPro and/or HotSOS preferred, but not required.

Compensation and Career Development

Horseshoe Bay Resort offers competitive compensation with scheduled performance reviews and opportunities for merit-based increases. The resort is committed to associate development and advancement, including access to the Manager in Training (MIT) Program.

Associate Benefits (Full-Time)

Our benefits package is designed to support the health, financial stability, and lifestyle of our associates:

Health & Wellness: Medical, Dental, and Vision insurance; Major Illness, Accident, and Short- and Long-Term Disability coverage.

Financial Security: 401(k) retirement plan with employer matching and an Associate Relief Fund.

Time Off: Paid vacation and paid holidays.

Lifestyle & Perks:

Subsidized associate housing and shuttle service

Weekly meal subsidies

Retail and dining discounts at Horseshoe Bay Resort

Discounts at over 100 Crescent Hotels & Resorts properties nationwide

Limited access to select resort amenities, including golf and other privileges (subject to occupancy and business levels)

Culture: Associate outings, recognition programs, and team-building events throughout the year.

Horseshoe Bay Resort is an Equal Opportunity Employer and welcomes applications from Protected Veterans and Individuals with Disabilities.