Facilities Coordinator Job ID 247128 Posted 14-Nov-2025 Service line GWS Segment Role type Full-time Areas of Interest Administrative, Facilities Management Location(s) Athens - Attiki - Greece **About the Role:** As a CBRE Facilities Sr. Coordinator, you will coordinate clients, vendors, and contractors to make sure complex work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans. **What You’ll Do:** + iWorkX Managements tasks (e.g. facility services, financial management, follow up operations and maintenance, invoicing, reporting, contractors management, team supervision, coordinate new FM projects, etc.) + Company car fleet suport (e.g. reports, invoicing check, etc.) + Monitor and ensure compliance to all Health, Safety and Enviroment targets, objectives & procedures + Ensured compliance to all Security targets, objectives & procedures + Back up the other iWorkX Team's members tasks + Comply with client Compliance, WorkX, HSE and Security procedures and standards + Hospitality plan implementation + Ensured compliance to all Environmental Health & Safety goals & objectives + Coach iWX Team + Participate in HSE Team + Purchase Orders submission and monitor + Collection of invoices and communication with accountants for the monthly payables. + Communication with Accounting Department for ensuring the correct depiction of the invoices + Communication with landlord regards to ad hoc/scheduled maintenance + Conduct interviews for open job positions within the team + Coordinate client relationship issues such as project proposals, budgeting, service contracts and work orders + Manage food subsidy costs for departments cards & external HCs (cost centrers, cost approvals) + Ensured all invoicing and payment processes are completed within specified time + Manage contractors regards to maintenance + Follow up and ensure contractors HSE compliance, performance and data + Follow up permits/ measures implementation during contractors works + Follow up client HSE Alerts communication to contractors and implementation + Monitor Preventive maintenance schedule and collect the relevant documents + Negotiation with contractors for ad hoc offers and/or annual agreements + Overseeing and agreeing contracts and providers for hard and soft services + Proceed with annual training to permanent on site contractors on emergency and Life Saving Rules + Follow up quarterly env KPIs / Environmental reporting and - on monthly – basis water, energy, waste, etc consumption (based on client requirements) + Support WorkX Induction process (checklists, presentation to new client employees) + Follow up incidents/ accidents/ near miss of contractors and relevant action plans + Fulfill all the monthly/quarterly/annual reports + Go to ELTA and Police Department (for company cars fines receipt) if and when needed + Involved in day-to-day operations, supporting in the implementation of short and long-term projects + Keep records for budget issues / monthly follow up + Keep records and check the common building expenses + Participate in Emergency team & follow procedures + Participate in regional update calls with suppliers (monthly updates) + Prepare and submit any ad hoc/urgent files + Prepare and submit the KPIs scorecard + Manage, follow up and send to the accounting department asset codes (when needed) + Submit all the relative documents and reports regards to financials + Supervise staff facilities and external contractors + Update and follow up client Apps (e.g. Proxyclick, Parking Tool) + Operate as back up to other iWorkX Teams' members in cases of annual leaves/ absences **What You’ll Need:** + High School Diploma or GED with 2-3 years of job-related experience. + An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required. + Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval. + Ability to explain detailed and complicated information within the team clearly and concisely. + Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. + Strong organizational skills with a robust inquisitive mindset. + General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team. CBRE GWS CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies. Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions) CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)