Job Title: Assistant Facilities Manager

Job Description

As an Assistant Facilities Manager, you will provide operational support to manage daily facilities operations across multiple sites. Your role will encompass a variety of responsibilities, including oversight of front desk services, janitorial tasks, amenities, parking, shipping and receiving, and general maintenance. You will collaborate closely with external service providers to ensure consistent quality and timely response to issues. Additionally, you will assist in office renovations, relocations, and space planning projects alongside managers and contractors.

ResponsibilitiesManage daily facilities operations across multiple sites, including front desk, janitorial, amenities, parking, shipping & receiving, and general maintenance.Coordinate with external service providers to ensure quality and timely responses.Support office renovations, relocations, and space planning projects.Assist in tracking budgets, contracts, and purchase orders.Prepare basic financial and operational reports.Coordinate onboarding and offboarding logistics including seating assignments, building access, and safety orientations.Identify maintenance needs and support preventative safety programs.Ensure space readiness across offices.Act as a liaison for building management and internal teams regarding facility updates and space usage.Direct and maintain high-standard client interactions, especially with senior clients.Essential Skills3–5 years of experience in facilities, property management, workplace operations, or related field.Knowledge of customer service, facilities maintenance, HVAC, facility management, and vendor management.Experience with facilities coordination and vendor knowledge regarding buildings.Utilization and knowledge of CMMS.Familiarity with budgeting, procurement, and vendor relationships.Working knowledge of building systems like HVAC and electrical.Additional Skills & QualificationsStrong organizational and project coordination skills.Excellent communication and collaboration abilities.Proficient in MS Office and Google Suite.Certifications like FMA or CFM are a bonus.Why Work Here?

This role offers a dynamic work environment in a prestigious Class A office space in Oakland. You will have the opportunity to work on diverse projects, providing support across multiple locations while collaborating with senior managers and contractors. The role offers occasional travel, presenting the chance to broaden your skills and experience.

Work Environment

You will be based primarily in Oakland, working in the Sirius XM building, which offers a standard office space in a Class A building. The work environment is professional and requires occasional travel to other locations as needed.

Job Type & Location

This is a Contract to Hire position based out of NA, California.

Pay and Benefits

The pay range for this position is $30.00 - $38.56/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Oakland,CA.

Application Deadline

This position is anticipated to close on Aug 14, 2025.

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\n About Aerotek:\n\n

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

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Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

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The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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