Facilities Coordinator Job ID 227109 Posted 31-Jul-2025 Service line GWS Segment Role type Full-time Areas of Interest Facilities Management Location(s) Melbourne - Victoria - Australia + **GWS account - a multinational tech client** + **Opportunity to elevate your career in Facilities Management** + **Melbourne | Land of the Wurundjeri people** **About CBRE** CBRE is the world's leading and largest commercial real estate services and investment firm, servicing over 90% of the world’s Fortune 100 companies. Our Global Workplace Solutions division (GWS) is comprised of the best and brightest industry professionals, at the forefront of innovation, and highly invested in the development and unique needs of our diverse employees and global clients. **About the Role** The Facilities Coordinator assists the Facilities Manager with operative activities, finances and accounting, maintenance and operations, suppliers oversight, purchases and occupancy services. The Facilities Coordinator provides administrative support to facilities team onsite, cooperating with all services in the office to provide the best possible environment for employees. **What You'll Do** + Provide a cooperative environment for employees, ensuring the highest possible level of engagement and proactivity + Provide superior customer service to meet Client’s expectations + Manage all vendor suppliers (known also as contractors) onsite, to ensure required standard of performance + Daily, monthly and quarterly inspections and audits of suppliers + Conduct daily office inspections to ensure all aspects of the FM service delivery is functioning efficiently. All failures to be resolved positively in a timely manner + Conduct daily building walks + Reporting defects using internal tools to create tickets + Identify areas where refurbishments are needed and motivate budgets + Ensure all tickets for the site are updated regularly and in a professional manner + Assist in the procurement of vendors and services as required + Offers collection as required, ability to prepare bench markings on requests + Assist in financial processes to ensure all financial management requirements are completed + Conduct regular health and safety audits to ensure all safety procedures are in place and working properly + Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times + Seek ways to reduce costs and improve operational standards + Maintain premises in neat and good working conditions at all times + Create annual budget for the site, provide accurate cost management and cost monitoring + Create annual Planned Preventative Maintenance plan and maintain it in proper and accurate way · Cooperation with other services for the Client onsite (food team, security, project teams etc.) + Maintain general office equipment and consumables (such as stationery), replenish with adequate supplies + Building Evacuation Team coordination, first aid and AED trainings organization + Plan and coordination of annual evacuation drills in the buildings (planning assembly points, new staff training, equipment maintenance, action plans and post fire drill reports + Office events planning and organization + Act as a 1st point of contact for all employees regarding facilities tasks and issues + Cooperate with Health and Safety department to arrange various initiatives **What You'll Need** + Job related experience is required - minimum 3 year in similar multicultural and developing environment + Ability to cooperate with people of different levels inside/outside the company and to interact with team to reach team goals and business objectives + Ability to empower others to achieve results through motivation, recognition and performance feedback + Independence in action and decision-making + Excellent quality of verbal and e-mail communication + Ability to plan and organize work + Punctuality, meticulousness, reliability and regularity + Ability to deal with stressful situations **Why CBRE** When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential. **Our Values in Hiring** At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)