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Beacon Hill Legal is seeking an experienced Executive Legal Secretary to join a full-service commercial law firm in Austin. As the Executive Legal Secretary, you will support attorneys in both transactional and litigation practices. You will play a central role in ensuring smooth day‑to‑day operations, managing high‑volume document production, coordinating filings, and serving as a reliable point of contact for attorneys and clients.

This opportunity is direct hire, full-time, and allows for one day of remote work following the initial 90-days.

Core Responsibilities

Prepare and proofread legal documents and filingsCoordinate state and federal court e‑filings and manage case deadlinesOrganize binders, exhibits, meetings, and hearingsManage attorney calendars, meetings, travel, and expensesAssist with billing, time entry, and invoice processingProvide professional client service and handle communicationsMaintain electronic files and manage incoming/outgoing mailConduct online research as neededProvide backup support to other assistants

Qualifications

Bachelor's degree preferred3+ years' experience in both transactional and litigation administrative support within a law firm (mid‑to‑large firm experience preferred)Proficiency in Microsoft Office Suite (Outlook, Word, Excel)Experience with legal document management, timekeeping, billing, and expense platformsStrong working knowledge of state and federal e‑filing proceduresAdvanced document production skills, including styles, sections, redlining, tables, TOCs/TOAsStrong attention to detail, ability to manage multiple priorities in a fast‑paced environment, and excellent communication and teamwork skillsWillingness to work overtime when needed

If you are an experienced Legal Secretary, we encourage you to apply!

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