Department Overview

University of Virginia Information Technology Services (ITS) provides the technology foundation that supports the University’s teaching, research, and administrative missions. ITS is a collaborative, service-oriented organization committed to delivering reliable, innovative solutions that advance the University community.

Position Summary

The Executive Assistant (EA) provides high-level administrative support to the Office of the Chief Information Officer (CIO), handling complex scheduling, communications, and office management with professionalism and discretion. This role represents the CIO’s office to internal and external stakeholders, builds strong relationships with administrative colleagues across Grounds, and proactively anticipates leadership needs to ensure smooth and effective operations.

ResponsibilitiesOffice Management

Maintain a strong understanding of the priorities, initiatives, and operational needs of the Office of the CIO.

Actively participate as a member of the administrative support team to identify connections between meetings, tasks, people, and communications.

Exercise excellent judgment by prioritizing tasks, resolving conflicts, addressing problems, and handling details independently.

Build trusting, collaborative relationships with administrative teams across Grounds.

Calendaring

Manage complex, shifting calendars with exceptional attention to detail and responsiveness.

Schedule strategically by identifying appropriate attendees and balancing urgency, priorities, and leadership focus time.

Coordinate across multiple stakeholders and busy schedules with a collaborative and service-oriented approach.

Ensure reliable follow-through and organization to keep operations running smoothly.

Meeting Preparation

Ensure leaders are fully prepared for meetings and daily priorities.

Prepare and distribute agendas, briefing materials, and supporting documentation.

Compile executive summaries, reports, and materials that are clear, accurate, and timely.

Travel Arrangements

Research and book travel accommodations in alignment with preferences and University policies.

Prepare travel itineraries and manage required documentation.

Manage expense reports and monthly reconciliations.

Event Coordination

Plan CIO-sponsored events such as the annual holiday party, annual picnic, and similar gatherings.

Manage event budgets, site research, menu planning, and audiovisual needs.

Minimum Qualifications

Bachelor’s degree and at least three (3) years of experience in administrative functions
(seven (7) years of relevant experience may be considered in lieu of a degree)

Significant experience supporting executive-level leadership

Ability to work independently with minimal supervision and strong attention to detail

Ability to multitask and meet immediate turnaround requirements in a fast-paced environment

Excellent oral and written communication skills

Demonstrated ability to maintain confidentiality and uphold office integrity

Preferred Qualifications

Strong interpersonal skills, sound judgment, tact, grace, and professionalism when working with diverse constituencies

Demonstrated ability to quickly adopt new technology and tools

Systems & Technology

Microsoft Office Suite (Word, Outlook, PowerPoint, Excel, Teams)

Workday (HCM and Finance)

Zoom

Benefits

Choice of three health plans

Vision and dental insurance

Life insurance and benefits savings accounts

22 days of paid time off annually, plus 12+ paid holidays

8 weeks of paid parental leave

Short-term disability

Tuition assistance

Position Type & Work Location

Full-time

Non Exempt status

Work location and flexible arrangements consistent with ITS policy

About UVA and the Community

The University of Virginia is a highly ranked public institution with a strong culture of collaboration, innovation, and service. UVA is located in Charlottesville, a vibrant community consistently ranked among the best places to live in the U.S. The University is committed to fostering a diverse, inclusive, and welcoming environment.

How to apply:

Please apply online through Online and search for R0080053. Complete the application and upload the following required materials:

Internal applicants may search and apply for jobs on the UVA Internal Careers website.

Cover letter

Resume

Please note that multiple documents can be uploaded in the “Resume” box. Applications that do not contain all required documents will not receive full consideration.

ContactReference Check Process

Reference checks will be completed through SkillSurvey and will be requested at a later stage in the process.

Contact

For questions about the application process, please contact:
Bill Crane
Senior Academic Recruiter
University of Virginia
Email: xer5ff@virginia.edu

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA’s commitment to non-discrimination and equal opportunity employment.