Details **Open Date** 01/22/2026 **Requisition Number** PRN44087B **Job Title** Executive Assistant **Working Title** Executive Assistant to the CFO **Career Progression Track** E **Track Level** **FLSA Code** Administrative **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** Mon – Friday 8 am – 5 pm **VP Area** President **Department** 00341 - VP Administrative Services **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** $60,000 - $75,000 DOE **Close Date** 04/22/2026 **Priority Review Date (Note - Posting may close at any time)** **Job Summary** The Office of the Chief Financial Officer ( CFO ) is seeking a high-level administrative professional to join our innovative and collaborative team as the Executive Assistant to the Chief Financial Officer. The Executive Assistant reports to the Chief of Staff of the CFO and will directly support the CFO Executive Team ( CFO , Deputy CFO , and CFO Chief of Staff). This position is 100% full-time and on-site on the University of Utah campus in the Park Building, Monday through Friday. The Executive Assistant’s primary role is to support the CFO executive leadership team and ensure efficient operations by managing complex schedules, coordinating communications, and ensuring timely preparation of materials, including those submitted to the Board of Trustees. This position handles communication and processes with the highest level of professionalism and confidentiality, requiring a high level of discretion and adaptability. The Executive Assistant should be a team player who is resilient and flexible at handling change. **Responsibilities** In providing direct administrative support to the CFO Executive Team, the Executive Assistant’s duties include: * Managing the complex calendars of the three CFO leaders, scheduling meetings, and helping with meeting preparation as needed. * Coordinating travel, processing expense reports, and managing reimbursements. * Reviewing and formatting high-level correspondence, memos, and executive documents. * Ensuring timely preparation and submission of materials to the Board of Trustees, including agenda items, memos, and supporting documents. * Overseeing administrative workflows, internal operations, records management, and office communication for the CFO executive team. * Tracking and supporting key project timelines, deliverables, and action items across multiple workstreams. * Serving as an administrative liaison between the Chief Financial Officer and other university departments, external stakeholders, and partners. * Maintaining confidential records and politically sensitive materials with discretion. * Contributing to a positive, professional, and mission-driven work environment. * Serving as back-up to other office personnel as necessary. * Other duties as assigned **Minimum Qualifications** Bachelor’s degree (or equivalency) in Business, Finance, Health Care Administration or a related field. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required. **EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor’s degree = 4 years of directly related work experience.)** Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. **Preferences** Bachelor’s degree in Business Administration, Health Care Administration or related area, or equivalency (one year of education can be substituted for two years of related work experience); five years of progressively more responsible experience directly supporting executive-level individuals; and demonstrated human relations and effective communication skills required. * Strong organizational, problem-solving, and time-management skills. * Attention to detail, thoroughness, and accuracy. * High level of professionalism, discretion, and judgment. * Excellent written and verbal communication abilities. * Proficiency in Microsoft Office Suite and familiarity with university systems (preferred). * Ability to work independently and manage multiple priorities. **Type** Benefited Staff **Special Instructions Summary** **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.