About the Role We are seeking a highly organized, Bilingual (Spanish/English), proactive, and people oriented Executive Assistant to the CEO. This is a key operational role that supports strategic initiatives, ensures smooth communication across departments, and helps maintain high-level organizational efficiency. The ideal candidate is detail-oriented, charismatic, professional, and able to balance fast-paced executive demands with exceptional follow-through. Key Responsibilities + Manage the CEO's calendar, priorities, and daily workflow. + Coordinate internal and external executive communications. + Assist with travel coordination and logistics. + Prepare and review reports, presentations, and executive documents. + Organize and safeguard confidential information. + Coordinate executive meetings, create agendas, document minutes, and ensure follow-up on action items. + Support strategic projects and track progress across departments. + Compile executive summaries and reports from key areas including: Finance, HR, Billing, Intake, Scheduling, Clinical, IT, Guatemala operations, and more. + Assist in internal organizational reengineering and process mapping. + Support applications for new contracts with counties and insurance providers. + Monitor insurance rate changes and coordinate with Finance. + Conduct site visits to centers to assess operations and prepare executive feedback reports. + Manage the internal escalation inbox and ensure timely responses to staff needs. + Maintain and update dashboards (e.g., Monday.com) and track leadership action items. Ideal Candidate Profile + Highly organized and structured. + Excellent communicator with strong interpersonal skills and natural charisma. + Strong analytical and problem-solving mindset. + Comfortable working under pressure and tight deadlines. + Reliable, proactive, and committed to high-quality execution. + Able to collaborate with diverse teams and maintain confidentiality at all times. Requirements + Bachelor's Degree required. + 3+ years of experience as an Executive Assistant or similar role. + Bilingual (English/Spanish) required. + Strong proficiency in Microsoft Office, Outlook, and organizational tools. + Ability to work in a hybrid format with travel to BTA centers in California. What We Offer + Competitive salary based on experience. + Corporate benefits package. + Professional development and growth opportunities. + A mission-driven, collaborative work environment that makes a real impact.