An Amazing Career Opportunity for an Executive Assistant / Office Manager!! 

Location: Eden Prairie, MN

Job ID: 44146

 

 

The Executive Assistant / Office Manager reports directly to the Senior VP and Managing Director of the Secure Issuance (SI) business area at HID, providing high-level administrative support to the Senior VP and leadership team. This role is key in planning, coordinating, and executing strategic initiatives that drive business success. Strong organizational skills, attention to detail, and the ability to manage multiple priorities are essential. A growth mindset and adaptability in a fast-paced environment are critical for success. 

 

 

Who are we? 

HID powers the trusted identities of the world’s people, places, and things, allowing people to transact safely, work productively and travel freely.

We are a high-tech software company headquartered in Austin, TX, with over 4,500 worldwide employees. Check us out here: www.hidglobal.com and https://youtu.be/23km5H4K9Eo 

 

 

Secure Issuance (SI): 

Secure Issuance, part of HID Global, offers the world’s broadest and most sophisticated portfolio of card printers, laser engravers, encoders and software. For more than 25 years, organizations across a variety of industries — from enterprise corporations and government agencies to financial institutions and universities — have relied on HID Global Secure Issuance for the custom personalization and issuance of secure identity credentials and financial cards. With a history of pioneering patented technologies and expertise, business integrity and long-standing customer confidence, HID Global is a global leader in secure card issuance innovation. 

 

As our Executive Assistant / Office Manager, you’ll support HID’s success by: 

Managing the executive calendar, scheduling meetings, and ensuring timely coordination across stakeholders. Arranging and coordinating domestic and international travel, including air, hotel, and ground transport reservations, and secure necessary visas. Participating in activities that promote a deep understanding of the HID and SI strategy. Organizing documents and correspondence, ensuring compliance with confidentiality and data privacy requirements. Maintaining the business area’s SharePoint site by creating and updating content in collaboration with business stakeholders. Assisting leadership in creating PowerPoint presentations and other professional correspondence. Actively participating in global executive support projects, continuous improvement initiatives, and provide proactive peer support. Preparing and submitting expense reports accurately and on time. Assisting with planning and execution of executive and site events. Collaborating on projects to support prioritization, organization, and execution. Collecting key metrics and preparing reports and dashboards for executives. Engaging with colleagues, visitors, customers, and partners in a polite and professional manner aligned with company values and culture. Overseeing daily office activities, ensuring efficiency and compliance with health and safety standards. Managing office maintenance, equipment, and vendor relationships and monitor inventory. Preparing workstations for new hires and liaise with IT support. Serving as the first point of contact for visitors and ensure a professional experience.

 

 

Your Experience and Background include:  

Bachelor’s degree in business administration or a related field. Minimum 3 years supporting senior leadership or executive teams in a global matrix organization. Strong verbal and written English skills; able to work effectively across multiple time zones. Advanced proficiency in Microsoft 365 tools (Outlook, Teams, SharePoint, PowerPoint). Solution-oriented with the ability to translate complex objectives into actionable steps. High emotional intelligence, integrity, adaptability, and tolerance for ambiguity. Excellent time management, multitasking, and prioritization skills. Ability to handle sensitive information with discretion.

 

What we can offer you:

Competitive salary and rewards package Competitive benefits and annual leave offering, allowing for work-life balance A vibrant, welcoming & inclusive culture Extensive career development opportunities and resources to maximize your potential To be a part of a global organization that is pioneering the hardware, software and services that allow people to confidently navigate the physical and digital worlds

 

 

Why apply?  

Empowerment: You’ll work as part of a global team in a flexible work environment, learning and enhancing your expertise. We welcome an opportunity to meet you and learn about your unique talents, skills, and experiences. You don’t need to check all the boxes. If you have most of the skills and experience, we want you to apply. Innovation: You embrace challenges and want to drive change. We are open to ideas, including flexible work arrangements, job sharing or part-time job seekers. Integrity: You are results-orientated, reliable, and straightforward and value being treated accordingly. We want all our employees to be themselves, to feel appreciated and accepted.

 

The wage range for this role considers a broad scope of factors that are considered when making compensation decisions, including but not limited to: skill sets, experience and training, licensure and certifications, and other business and organizational needs. The disclosed range does not account for geographic differentials based on the location where the position may be filled. At HID, it is uncommon for individuals to be hired at or near the top of the range. Final compensation decisions depend on the specific facts and circumstances of each case.

The base salary in the United States is $80,000 to $90,000.

 

HID does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. We are not responsible for any fees related to unsolicited resumes.

 

HID is committed to building a diverse, equitable, and inclusive workforce that reflects the global communities we serve. As an equal opportunity employer, we welcome applications from individuals of all backgrounds, experiences, and perspectives. We evaluate applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other legally protected characteristic. Our goal is to create a workplace that empowers everyone to thrive and be their authentic selves, fostering an environment of mutual respect and inclusivity. If you have a disability and require assistance or accommodation to participate in the application process or to perform essential job functions, please contact accommodations-ext@hidglobal.com.

 

 

We make it easier for people to get where they want to go!
On an average day, think of how many times you tap, twist, tag, push or swipe to get access, find information, connect with others or track something.  HID technology is behind billions of interactions, in more than 100 countries.  We help you create a verified, trusted identity that can get you where you need to go – without having to think about it.  
 
When you join our HID team, you’ll also be part of the ASSA ABLOY Group, the global leader in access solutions. You’ll have 63,000 colleagues in more than 70 different countries. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally. As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.

 #LI-HIDGlobal