Job Title: Executive Assistant II
(Temporary – Maternity Leave Coverage)
Location: Remote (Preference for Salt Lake City, UT)
Pay: $38–$40/hour
Schedule: Monday–Friday, 8:00 AM–5:00 PM MST (flexibility required)
Duration: 12 weeks (maternity leave coverage)

About the Client
Our client is a leading managed care organization committed to improving the health and well-being of individuals and families through quality, cost-effective healthcare solutions. With a mission rooted in providing accessible care to underserved populations, they are recognized for their impactful work across Medicaid and Medicare programs. This is a chance to contribute to a purpose-driven team within a dynamic, mission-focused organization.

Position Summary
We are seeking a proactive and highly skilled Executive Assistant II to provide high-level administrative support during a 12-week maternity leave. This role will support five senior leaders, including the Chief Medical Officer and several Vice Presidents. The ideal candidate will have experience juggling multiple priorities, managing complex calendars, coordinating high-stakes meetings, and handling confidential information with discretion.

This is a remote role; however, candidates located in the Salt Lake City area are preferred to assist with occasional in-person meetings. Candidates in other locations will still be considered based on experience and availability.

Key Responsibilities

Provide comprehensive administrative support to the Chief Medical Officer, VP of Healthcare Services, VP of Network Management & Operations, VP of Quality & Growth, and AVP of Provider Network

Manage multiple calendars, proactively scheduling and prioritizing meetings across time zones

Coordinate meeting logistics, prepare agendas, compile slide decks, and document notes and action items

Serve as the main point of contact for internal and external communications, screening calls and visitors as appropriate

Draft, proofread, and edit routine correspondence, reports, and presentations

Organize travel arrangements and process expense reports

Maintain confidential records and ensure HIPAA compliance in all communications and data handling

Support recurring and ad-hoc projects, including light research, data compilation, and presentation development

Act as liaison with internal departments, external stakeholders, and vendor partners

Provide backup coverage and general office support as needed

Qualifications

Associate’s degree or equivalent experience required

Minimum of 2 years of Executive Assistant experience, ideally supporting multiple leaders

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); strong formatting and slide deck preparation skills

Typing speed of 65+ WPM

Demonstrated ability to manage shifting priorities in a fast-paced environment

Strong organizational skills and attention to detail

Excellent verbal and written communication skills

Professional, diplomatic demeanor with strong interpersonal abilities

Familiarity with managed care or healthcare/Medicaid programs preferred

Must be able to work Mountain Standard Time hours with flexibility for early or late meetings

Ideal Candidate Traits

Self-starter who takes initiative

Solutions-oriented and calm under pressure

Thrives in a multi-executive support role

Skilled at anticipating needs and proactively resolving issues