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Our client, a shared services entity supporting an asset management firm, is seeking an experienced Temporary Executive Assistant to support one of their portfolio companies within. This position will serve for 1-2 months to help cover a leave and will work in-office Monday-Thursday and remotely Friday between the hours of 9-5 with flexibility for overtime. Compensation is up to $50 DOE.

Primary Responsibilities

Screen incoming calls and greet guests in a professional and courteous mannerExtensive calendar management - daily management of scheduling & rescheduling appointments, communicating to attendees, exercising a flexible approach to changing schedules, ensuring appointments are metPrioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressuresArrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordinationSchedule and organize meetings, conferences, and off-site events including all related logisticsPlan strategic meetings, update marketing materials and coordinate social events for clientsAllocate and process expenses for executives, including Out of Pocket expensesCompose strategic communications such as letters, memos, invitations, agendas and correspondence related to all projects and on behalf of executives. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format for consistency and make the appropriate changesHandle recruitment coordination and logistics for new employees on the teamUse US Mail, FedEx, and other services to send and track priority mailCoordinate closely with team and other assistants to provide phone coverage and back-up assistanceManage work priorities independently and respond to business outside of normal business hours as neededPerform other related general administrative tasks for executives as assigned and required

Qualifications & Experience

Bachelor's degree highly preferred, or 5+ years of executive administrative experience (or equivalent).Strong background supporting senior executives in fast-paced environments, ideally finance/investment banking.Demonstrated ability to prioritize multiple demands and meet deadlines.Proactive, resourceful, and solutions-oriented with strong ownership of responsibilities.Exceptional interpersonal skills with poise, tact, and diplomacy when handling sensitive/confidential matters.Superb written and verbal communication skills, with strong attention to detail in drafting and proofing.Collaborative, team-oriented approach with ability to partner effectively across functions.Advanced proficiency in Microsoft Outlook, with solid working knowledge of Word, Excel, and PowerPoint.Familiarity with standard office procedures and technology.Finance industry experience a plus but not required. A1446903NY-Temp_1770819501 To Apply for this Job Click Here