JOB SUMMARY 

We are seeking an experienced Executive Assistant to provide high-level support to executives within our organization. The ideal candidate will be highly organized, detail-oriented, and possess exceptional communication and interpersonal skills. This role requires a proactive individual who can anticipate needs, prioritize tasks, and maintain confidentiality while managing a variety of administrative duties.  The Executive Administrative Assistant position is based in our Home Office and successful incumbent is part of our world-class administrative support team.  

ESSENTIAL FUNCTIONS 

Anticipate and deliver confidential and professional administrative support for multiple executives. 

Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.  

Coordinate and prioritize incoming requests and correspondence, ensuring timely responses and appropriate follow-up actions.  

Prepare and edit documents, presentations, and reports for executive review.  

Act as a liaison between executives and internal/external stakeholders, maintaining professional and courteous communication.  

Assist in the preparation of meeting agendas, materials, and minutes.  

Conduct research and gather information as needed to support executive decision-making.  

Handle sensitive and confidential information with discretion and professionalism.  

Assist with special projects and initiatives as assigned by executives.  

Assist in the planning and execution of departmental and company events, including coordinating logistics, managing RSVPs, and liaising with vendors and venues.  

Process invoices and expense reports. 

Adhere to company policies.  

Review, track and maintain departmental budgets (travel, supplies, etc.).  

Keep technology skillset current, learning new and updated software applications as adopted by the Company.  

Contribute to creating best practices.  

Demonstrate initiative, self-motivation and good judgment in resolving issues.  

Flex and adapt to changing priorities and other duties related to the position. 

QUALIFICATIONS 

Bachelor's degree preferred, or equivalent combination of education and experience.  

Proven experience (5+ years) as an executive administrative assistant or similar role, supporting multiple executives simultaneously.  

5+ years of experience at a publicly traded Company while supporting the Executive Team preferred.  

Advanced Proficiency with Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint, Visio) and other relevant applications.  

Solid experience with cloud systems (Microsoft 365, SharePoint, OneDrive).  

Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively in a fast-paced environment.  

Strong attention to detail and accuracy in all work.  

Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels of the organization.  

Discretion and confidentiality when handling sensitive information.  

Ability to work independently with minimal supervision, while also functioning effectively as part of a team.  

Proven domestic and international travel planning experience required