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Our client is seeking an Executive Assistant to support senior leaders within the Human Resources function at a top global investment firm. This role requires strong organizational skills, impeccable discretion, and the ability to manage heavy scheduling and cross‑department coordination in a fast‑paced, confidential environment. The hours are 8:00am-6:00pm with flexibility, and the position offers a hybrid schedule with three days in office (Tuesday-Thursday) and remote Mondays and Fridays.

Key Responsibilities:

Manage complex calendars across time zones for HR leadership, including heavy scheduling, prioritization, and conflict resolutionCoordinate meetings, conference calls, training sessions, and internal events for HR and cross‑functional partnersSupport confidential HR processes including onboarding logistics, employee communications, document management, and internal meeting coordinationPrepare and organize meeting materials, pre‑reads, agendas, and follow‑up documentationCoordinate detailed domestic and international travel, including last‑minute adjustments and proactive issue‑mitigationProcess monthly expenses and maintain accurate travel and corporate expense documentationAssist with special projects, HR initiatives, and time‑sensitive work requiring discretion and professionalismProvide backup support to other Executive Assistants and collaborate across teams as needed

Qualifications:

4-7+ years of Executive Assistant experience supporting multiple senior leaders in global or fast‑paced environmentsBachelor's degree requiredExceptional attention to detail, organizational ability, and follow‑throughStrong written and verbal communication skills with a polished, professional presenceAbility to handle highly confidential information with utmost discretionProven ability to manage shifting priorities, work under pressure, and meet deadlinesProactive, resourceful, and collaborative; strong independent work ethicProficiency in Microsoft Office Suite; familiarity with CRM systems a plus

Compensation/Benefits:

$115K base salary + paid overtime + discretionary bonus100% employer‑paid medical, dental, and vision for employee + familyFertility benefits, mental health resourcesLunch stipend401(k) options (Traditional + Roth), annual contribution up to IRS limitsTransit stipendGenerous PTO package A1446353NY-Perm_1770654839 To Apply for this Job Click Here