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Our client is seeking a highly organized and fast‑paced Executive Assistant to support both the Trading team and the Head of Corporate Real Estate at a leading global investment firm. This role requires exceptional judgment, outstanding calendar management skills, and the ability to support high‑velocity executives, especially during market‑sensitive or buildout‑related periods. Hours are 8:00am-6:00pm with flexibility, and the role is hybrid with three days in office (Tuesday-Thursday) and remote Mondays and Fridays.

Key Responsibilities:

Manage complex and dynamic calendars for traders and the Head of Corporate Real Estate, including heavy scheduling, prioritization, and conflict resolutionCoordinate across multiple offices (NYC, CT, LA) for the Corporate RE leader, including logistics tied to office buildouts and space planningSchedule meetings, conference calls, video conferences, and global sessions across time zonesPrepare, organize, and distribute meeting materials, pre‑reads, and follow‑up documentationCoordinate detailed domestic and international travel, including multi‑stop itineraries and last‑minute changesProcess expenses, maintain accurate travel and corporate records, and support special projectsServe as a liaison for internal stakeholders, external partners, vendors, and senior executivesProvide backup support to other EAs and collaborate on firmwide administrative workflows

Qualifications:

4-7+ years of Executive Assistant experience supporting multiple senior leaders in fast‑paced, global environmentsBachelor's degree requiredExceptional organizational and multitasking skills; proven ability to manage shifting priorities under pressureStrong written and verbal communication skills with a polished, professional presenceHigh discretion, strong judgment, and the ability to handle confidential informationProactive, resourceful, and collaborative; strong follow‑through and problem‑solving skillsProficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Compensation/Benefits:

Up to $115K base salary + paid overtime + discretionary bonus100% employer‑paid medical, dental, and vision for employee + familyMonthly transit benefit, daily lunch stipend20 PTO days + 7 sick daysFertility benefits, comprehensive mental health coverage401(k) with annual contribution A1446392NY-Perm_1770656204 To Apply for this Job Click Here