Description

The Executive Assistant works under the direction of the Sr. Executive Assistant and supports the Executive Secretary Treasurer (EST) by managing and handling administrative tasks of the Executive Office, ensuring smooth business operations to support the Funds.

• Provides administrative support for the Executive Secretary Treasurer (EST) in a variety of tasks under the direction of the Sr. Executive Assistant to ensure smooth day-today engagements

• Answer, assist and triage incoming phone calls and emails through a shared email box

• Complete a broad variety of administrative tasks that facilitates the EST’s ability to effectively lead the organization, including: assisting with special projects; designing and producing PowerPoint presentations; composing and preparing correspondence and making travel arrangements.

• Arrange and handle all logistics of meetings and events: to include but not limited scheduling meetings; compile meeting and presentation materials and coordinating & assisting with catering set up & clean up

• Provide event/meeting support and hospitality to all guests

• Invest in building long-lasting relationships both externally and internally

• Handle notifications to trustees, leadership, locals, chapters and employers where appropriate

• Periodically, provide safe and timely transport of external and internal guests traveling to and from various area airports and terminals

• Learning all essential functions of the Sr. Executive Assistant and backup

• Other general administrative duties as assigned

Skills

Administrative support, Calendar management, Executive support, Powerpoint, Microsoft office, Travel management, Outlook, meeting minutes, inbound calls, Calendaring, Event coordination, Concur

Top Skills Details

Administrative support,Calendar management,Executive support,Powerpoint,Microsoft office,Travel management,Outlook,meeting minutes,inbound calls

Additional Skills & Qualifications

• 3+ years of experience in an executive office environment preferred

• Strong MS Office skills, must be proficient with Power Point, Outlook, OneNote

• Strong verbal and written and communication skills

• Ability to work independently; ability to complete a high volume of tasks and projects with little or no guidance

• Ability to multi-task

• Must be able to meet deadlines

• Demonstrate ability to manage multiple complex issues while maintaining a flexible, positive, and cooperative demeanor

• Responds in a timely manner to operations leaders and stakeholders to facilitate informed decision-making

• Troubleshoots assigned issues, gathers evidence, and investigates all relevant information with participants, vendors, and internal departments to resolve the problem in a cooperative and collaborative manner

• Presents a professional image in the office

• Hybrid eligible position with in-office assignment for first 6 months

• This position requires a clean driving record. NEBF will check an applicant’s driving record after extending a conditional offer

Experience Level

Expert Level

Job Type & Location

This is a Contract to Hire position based out of Rockville, MD.

Pay and Benefits

The pay range for this position is $24.04 - $26.44/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Rockville,MD.

Application Deadline

This position is anticipated to close on Feb 17, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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