OVERVIEW
Experience something categorically different. With over 1,200 stores throughout the U.S., a thriving digital ecosystem and a growth trajectory that’s put Wall Street on notice; Ulta Beauty provides dynamic challenges for those who want to apply their financial acumen to ever-increasing levels of complexity. Professional ownership. Diverse and ever-evolving projects. Greater levels of impact. The ability to influence decisions and organizational direction. It’s all part of the daily experience of our Finance & Accounting associates.
If you want a collaborative environment where continual learning, career self-determination and trust are prioritized, where an engaged leadership provides deep levels of support and guidance, Ulta Beauty is uniquely positioned to deliver greater levels of career satisfaction. Are you up for the challenge?
THE IMPACT YOU CAN HAVE:
The Executive Assistant provides a wide range of administrative support, splitting their time between members of the Finance Leadership Team. The qualified candidate will bring their demonstrated experience supporting senior leadership by acting as a significant representative to the Finance leadership team. They will be instrumental in supporting and/or representing our executive priorities, values/competencies, and goals.
The Executive Assistant will be responsible for managing executives’ schedules, travel and meeting arrangements, drafting correspondence and presentation documents, expense reporting, and communications to varying levels. The position requires independent judgment and analysis involving situations with frequent access to confidential and highly sensitive financial and business information. The qualified candidate must become knowledgeable of corporate policies and protocols to best support the Finance Leadership Team.
YOU'LL ACCOMPLISH THESE GOALS BY:
Logistical support including schedules, agendas, communications, correspondence, presentations, business travelResponsible for handling extremely confidential material relevant to company operations including phone calls, reports, presentations, meetings, and other related itemsLeads special projects and creates correspondence and materials for internal and external audiencesCollaborates with various staff and departments in supporting the Finance leadership teamPlans, coordinates, and maintains executives’ daily schedules by planning and scheduling meetings, teleconferences, and travel arrangementsResponsible for handling inquiries and requests that vary in complexity, often requiring research and follow-upProactively manages projects, deliverables, and due dates, following up with project owners, key stakeholders, and employees as needed to meet assigned due dates successfullyMaintains a professional environment through demonstrating our core competencies in support of our Executives, visitors, and key partnersDemonstrates both the flexibility and adaptability required to meet the dynamic nature of Ulta Beauty’s business and the working styles of the Finance leadership teamDevelops and composes correspondence, reports, and presentations as requestedMaintains confidentiality at all timesCoordinates with other Executive Assistants and Administrative Staff to cover the area that is unavailable or needs further assistanceMaintains a high level of competence in the MS Office program suite
THE ESSENTIALS FOR SUCCESS:
7+ yrs. of executive-level assistant experienceExperience supporting multiple leaders simultaneously preferredMost recent position preferably supporting an executive-level leader of a publicly held companyExtensive experience with calendaring, organizing meetings, and making travel arrangementsStrong analytical, organizational, and project management skillsAbility to handle multiple tasks at one time including managing multiple clients and deadlinesSuperior planning and organization skillsProficient with Word, PowerPoint, Outlook, and ExcelExcellent communication and interpersonal skills and experience interacting with senior-level executives and cross-functional partnersProfessional presence with strong judgment and interpersonal skillsTakes a problem-solving and helpful approach in dealing with othersAbility to handle the highest level of confidential information
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The pay range for this position is $57,300.00 - $75,800.00 / Year with the opportunity for eligible associates to earn additional compensation pursuant to the Company’s bonus plan. Exact pay will be based on factors including, but not limited to relevant education, qualifications, certifications, experience, level, shift, geographic location, and business and organizational needs. Full-time positions are eligible for paid time off, health, dental, vision, life and disability benefits. Part-time positions are eligible for dental, vision, life, and disability benefits. For additional information concerning our benefits, visit our Benefits and Career Development page: https://learn.bswift.com/ulta
ABOUT
At Ulta Beauty (NASDAQ: ULTA), the possibilities are beautiful. Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty’s own private label. Ulta Beauty also offers a full-service salon in every store featuring—hair, skin, brow, and make-up services.
We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.