Executive Assistant

Location: Onsite, Seattle, WA

Schedule: Monday–Friday, Day Shift (Flexible 8am–9am start) + 5 hrs OT/week

About the Role

Our client's team is seeking a proactive and highly organized Executive Assistant to support a Vice President in a fast‑moving, high‑impact organization. This is a unique opportunity to partner closely with a senior leader, where your work will directly contribute to one of the company’s most innovative and high‑visibility business areas.

If you thrive in dynamic environments, enjoy being the strategic backbone for senior leadership, and love tackling complex problems before anyone else even sees them - this role is built for you.

What You’ll Do

As the trusted right hand to the VP, you will play a critical role in keeping operations running smoothly. You will:

Own complex calendar management across time zones, making smart prioritization calls amid a high volume of meetings, requests, and shifting priorities.Serve as a proxy and gatekeeper - monitoring email, tracking priorities, and ensuring urgent matters receive the right level of attention.Manage domestic and international travel, event support, logistics, and expense reconciliation with precision and foresight.Drive operational excellence, including documentation, follow‑ups, meeting preparation, and ensuring deliverables are met on time.Coordinate with senior leaders and cross‑functional teams inside and outside of the company, representing the VP with professionalism and discretion.Support team operations with confidence, organization, and a high level of confidentiality.

Your ability to anticipate needs, remove roadblocks, and streamline workflows will be essential to the VP’s success, and the team’s.

What Makes You Successful

You’ll excel in this role if you bring:

Required Qualifications3+ years of Executive Assistant or administrative experienceExceptional calendar and schedule orchestrationStrong travel and event planning skillsAbility to handle a significant volume of tasks with little to no directionImpeccable attention to detail and follow‑throughSharp decision‑making skills under pressureAbility to pivot seamlessly and stay composed in a fast‑moving environmentHigh levels of integrity, confidentiality, and professionalismPreferred QualificationsExperience supporting C‑suite or VP-level leaders in a large organizationBachelor’s degree (preferred but not required)Why You’ll Love This RoleBe part of an exciting and growing teamSupport a VP within a visible, high-impact area at the companyWork in an environment that values ownership, creativity, and operational excellenceJoin a culture where executive assistants are seen as strategic partners, not task managersGain meaningful exposure and opportunities for career developmentJob Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $36.00 - $38.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Feb 6, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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