Job Description

Manage and maintain executive calendars, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are providedAct as the VP’s delegate for email and phone during absences, handle/forward issues, prioritizing for VP’s action upon returnFor multi-channels develop communications, meeting/conference materials, forms, documents, presentations and spreadsheetsCoordinate all requirements, maintain appropriate records in managing the team; including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the VPs and their teamsOrganize regular team meetings, employee recognition celebrations, and other team eventsMaintain global distribution list and distributes group-wide communicationsRaise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organizationCollaborate with other EAs across the market to manage sponsorships, donations and other expense budgetConnect with external community stakeholders to assist with RBC market presence

Must-have

Excellent interpersonal, communication (written and verbal) skills with the ability to work with all levels of management and staffAbility to take initiative, prioritize tasks, function independently, and work as part of a teamAbility to handle sensitive and confidential information with discretionSuperior attention to detail, calm under pressure and confidenceInnate ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organizationProficient with Microsoft applications such as Outlook, Word, Excel, PowerpointComfortable learning RBC systems and tools such as Workday and other legacy and new digital systems and tools

Nice-to-have

Ability to anticipate needs, be resilient in challenging situations and persevere to get the job doneProfessionalism, initiative, enthusiasm, energy, and a sense of urgency4+ years of Financial industry Executive Admin experience

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

21 KING ST W, UNIT 103:HAMILTON

City:

Hamilton

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

PERSONAL & COMMERCIAL BANKING

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2026-01-29

Application Deadline:

2026-02-11

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

Join our Talent Community

Stay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.

Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.

RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.