Description

• Work closely with the president on the daily function of business processes and procedures.

• Work with president to maintain and develop office and employee policies.

• Responsible for accounts receivable and accounts payable entries into company accounting system.

• Responsible for daily invoicing.

• Responsible for ensuring payments are received within payment terms.

• Communicate daily with president and inside sales staff about accounts receivable issues or concerns with distribution partners.

• Maintain strong relationships with the accounting personnel of distribution partners and vendors.

• Manage credit application process for new distribution partners.

• Responsible for entry of vendor invoices and working with president on accounts payable.

• Manage freight invoices, discrepancies and claims by working with sales staff, warehouse staff, distribution partners, and freight vendors.

• Manage expense reports and receipts for all business related activity.

• Manage commission reports for sales staff.

• Monitor warehouse and office supplies and cost effectively order as needed.

• Track employee vacation time and personal time off.

• Track hourly worker’s time.

• Coordinate building maintenance with building owner and outside contractors.

• Participate in the planning and execution of company events.

• Maintain all company files.

• Responsible in maintaining conference room and common areas of the office.

• Back up to inside sales during busy times or when staff are out of the office.

• Assist the president of the company as needed.

Additional Skills & Qualifications

Must haves:

- Previous experience as executive assistant / office management

- Experience with daily invoicing

- Basic accounting knowledge

- Proficient within Excel

Nice to haves:

- Microsoft Dynamics 365 business central experience

Job Type & Location

This is a Contract to Hire position based out of Hamilton, OH.

Pay and Benefits

The pay range for this position is $27.87 - $27.87/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hamilton,OH.

Application Deadline

This position is anticipated to close on Feb 10, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.